Administrative Assistant

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Gauzy is a world‑leading material science company focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are looking for a talented Administrative Assistant to join the Vision Systems Business unit, providing office administrative support to employees and managers on site.

Vision Systems, a business unit of Gauzy, is a market leader in shading systems focused on the development, design, and manufacturing of comprehensive, customized award‑winning products for aviation, marine, and special vehicles.

Located in Melbourne, FL. 32901.

• Provide general administrative support to employees and managers on‑site.
• Answer, screen, and forward incoming phone calls and follow up customers’ calls.
• Support managers in scheduling meetings and interviews.
• Logistics tasks and oversee office services such as deliveries, documentation, mail, parking, etc. Including bank and post office runs.
• Order office supplies.
• Scan and copy documents.
• Support HR in welfare‑related issues and prepare onboarding for new employees.
• Update employees’ training records and certifications in employee records.
• Accounting support – file invoices, check suppliers’ invoices, follow up with suppliers if necessary, monitor payment deadlines, etc.
• Organize travels and visits – create invitation letters for business trips, book hotels and car rentals, order catering for customers, and prepare meeting rooms.
• Other related duties as assigned.

• 1+ year(s) in an administrative position.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent planning and organizational skills, attention to detail.
• Service‑oriented mindset.
• Outstanding oral and written communication skills and strong interpersonal skills.
• Ability to work independently and as part of a small team.
• Ability to multitask.
• Experience working within a small team and prioritizing own workload.