Marketing & Operations Coordinator

We’re a growing marketing business that blends creative strategy, technical execution, and strong client relationships. We’re looking for a detail-oriented, tech-savvy professional who thrives on organization, marketing execution, and problem-solving. This role is a mix of inbox management, marketing production, and project coordination.

Inbox Management & Communication Support

• Manage and organize incoming emails, flagging urgent items and summarizing key threads.
• Respond to routine emails on behalf of the business, maintaining a professional and brand-consistent tone.
• Track ongoing conversations to ensure timely follow-ups.

Marketing & Content Execution

• Assist in creating website copy, blog posts, and marketing materials (using AI tools as needed without relying on them fully).
• Proofread and edit content for grammar, style, and brand consistency.
• Create social media captions and short-form copy for campaigns.
• Format and schedule blog posts in Word Press (including SEO metadata).
• Update and optimize landing pages in Hub Spot and Word Press.
• Coordinate with designers, developers, and other team members to execute marketing campaigns.
• Track project deadlines and deliverables for campaigns.
• Communicate with vendors, freelancers, or clients for marketing deliverables.

Analytics & Reporting

• Compile marketing performance reports for clients and internal review.
• Identify opportunities for improvement based on data trends.

Qualifications:

• Proven experience in administrative support, project coordination, or marketing roles.
• Strong written and verbal communication skills.
• Familiarity with Hub Spot, Word Press, and marketing analytics tools.
• Ability to quickly learn and master new digital tools and processes.
• Strong organizational skills with meticulous attention to detail.
• Comfortable using AI tools (e.g., ChatGPT) to draft and refine content.
• Self-motivated, adaptable, and able to manage multiple priorities.

Working at May Dream Design, LLC
We are a small, woman-led boutique agency (established in 2021) servicing long-term global clients. We value professionalism and excellence in our work results while having fun and collaboration in our workday.

As a part-time employee, work will be done in our Melbourne, FL office with a set schedule that is negotiated with you. As a contractor, work can be done where you work best, with periodic check-ins or collaborative work sessions at our office or virtually.

You would work closely with the founder to learn about clients, messaging style, and projects.

Our core values:

• We are driven to excel
• We value feedback
• We are open to learn

Fill out the application with as much information as possible.

Marketing and Operations Coordinator

Full Name *

Email *

Phone *

Current City and State *

Link to your Linked In or Resume

Please note your skills or interests below:

Branding / Visual Identity

Copy editing

Copywriting

Graphic design

Illustration

Project Management

SEO

Social Media

Video Editing

Tell us about your experience and capabilities *

This is not a remote position. Are you able to come to our Melbourne, FL office? *

Yes

No

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About This Position:

• Type:
  Part-time or Contractor
• Compensation:
  Negotiable, Competitive
• Location:
  
  Melbourne, FL in office only
• Language:
  English required, Spanish a bonus