Finance Associate

Department: Accounting & Finance

Employment Type: Full Time

Location: Melville, NY

Compensation: $70,000 - $80,000 / year

Our Finance team is growing and we need someone who brings more than technical accounting skills — we need someone who is operationally minded, always looking to improve how things work, and motivated to move the ball forward. You will work alongside a Senior Financial Analyst and a Senior Staff Accountant, reporting directly to our Head of Finance and Operations. This is a hands‑on generalist role covering accounts payable, accounts receivable, reconciliations, and a range of accounting and finance tasks that support the full department.

If you see a process that could be better, we want to hear about it — and we want you to help fix it.

We are a small team with a big vision: to be the premier provider of cloud technology solutions for retailers. KWI offers a complete, unified commerce solution from a single database, specifically designed to help specialty retailers grow their business. Our portfolio of customers include Pandora, Bluemercury, Tom Ford and many other globally recognizable brands.

We combine Point of Sale, Merchandising, Order Management, eCommerce, CRM, and Loss Prevention into one cloud‑based platform. We are a Values and Mission driven organization, and we believe that if we develop and demonstrate leadership in our strategy, operations, and people, we will continue to drive product innovation and service excellence.

We have the stability of a company that has been around for 40+ years and the energy of a startup that is still figuring out how to do things better every day. We move fast, we question the status quo, and we expect everyone on the team to do the same. If you are genuinely curious, have a better-than-average level of common sense, and get excited by solving real problems rather than just doing your job description — KWI is for you.

We do not have a lot of bureaucracy and we do not want people who need it. What we do have is a team that shows up, figures things out, and takes pride in the work.

We are serious about AI — not as a buzzword but as a real part of how we work. We expect every member of our team to actively use AI tools to work smarter, move faster, and do more with less. In Finance, that means using AI to streamline reconciliations, automate routine reporting, identify anomalies in data, and accelerate research. We are also implementing an AI‑powered accounts payable system that will help shape and adopt.

We are not looking for someone who has heard of AI. We are looking for someone who can walk us through how they use it day to day — in their current role, in how they organize their work, and in how they solve problems. Curiosity and a willingness to experiment are non‑negotiable.

• Operational mindset — you notice inefficiencies and take initiative to improve them
• Attention to detail and accuracy in financial recordkeeping
• Adaptability and comfort working across multiple accounting and finance functions
• Clear communication with internal teams and external vendors
• Self‑direction and follow‑through with minimal oversight
• Curiosity and a practical approach to using AI in your everyday work

• Manage the full AP cycle — processing invoices, managing vendor relationships, and ensuring accurate and timely payments.
• Support the rollout and ongoing adoption of our new AI‑powered AP system, helping shape workflows and identify opportunities to improve efficiency.

• Own AR — invoicing clients, tracking collections, and following up on…