Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support three senior leaders within a fast-paced packaging manufacturing organization. This role will begin on a part-time basis, with the opportunity to transition to full-time as business needs evolve.

The ideal candidate is detail-oriented, resourceful, and comfortable balancing administrative support with hands-on project work. This individual will act as a trusted partner to leadership, helping manage priorities, streamline operations, and support key initiatives across the business.

Key Responsibilities

• Provide direct administrative support to three senior leaders, including calendar management, scheduling, and coordination of meetings.
• Book appointments, site visits, and business meetings, ensuring efficient use of executives' time.
• Prepare, edit, and format documents, presentations, and correspondence using Microsoft Word and Excel.
• Maintain organized records, files, and documentation.
• Assist with ad-hoc and ongoing projects across operations, procurement, and administration.
• Research and identify new vendors and service providers; gather quotes, compare options, and support vendor onboarding.
• Track project timelines, deliverables, and follow-ups to ensure deadlines are met.
• Support internal coordination between departments as needed.
• Coordinate logistics for meetings, events, and external appointments.
• Serve as a point of contact for vendors, partners, and internal stakeholders.
• Anticipate needs and proactively identify ways to improve processes and workflows.

Required Qualifications

• Prior experience as an Executive Assistant, Administrative Assistant, or similar support role.
• Strong proficiency in Microsoft Office, with particular emphasis on Word and Excel.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Comfortable handling confidential and sensitive information with discretion.
• Ability to work independently and take ownership of projects.
• Experience supporting senior leadership in a manufacturing or operations-driven environment.
• Experience with vendor research, sourcing, or coordination.
• Comfortable shifting between administrative tasks and project-based work.

Work Schedule

• Part-time to start, with flexibility in hours.
• Opportunity to grow into a full-time role based on performance and business needs.
• This role will have the flexibility to be fully remote but for the first few weeks you will need to be in office