Office Administrator

Office Administrator

Accommodations Plus International (API) is a technology and services company focused on driving innovation across the travel and transportation industry. We partner with organizations in the airline, cruise, and rail sectors to deliver solutions that improve layover operations, enhance customer experience, and support long-term growth.

Our mission is to make layovers simpler and more efficient for crew members—and we bring that to life through deep industry expertise and a practical, results-driven approach.

Today, API's platform powers over 18 million crew room nights each year for 100+ airlines and travel operators worldwide. Our Global Reach ensures that airline crews are rested, transported, and connected so global aviation runs on time.

At API, we're building a culture rooted in succeeding and thriving together. It's a place where people are encouraged to take ownership, develop their skills, and contribute to work that matters.

If you're looking to grow your career in a company that values steady progress, real impact, and long-term development, we'd like to meet you!

Position Overview:

Every great office runs on someone who makes it just work — and that's you. As our Office Administrator, you're the go-to person who keeps API's global corporate headquarters stocked, organized, welcoming, and ready for whatever the day brings. One minute you're greeting a client walking in for a meeting, the next you're troubleshooting a vendor issue, planning the next team celebration, or providing backup coverage to the Executive Admin to the CEO.

If you thrive on variety, love being the person people can count on, and take quiet pride in a well-run space, this role is built for you. You won't just support the office, you'll help set the tone for how API shows up, every single day.

Success in this Role

• Vendors and office systems run so smoothly that "office issues" simply aren't a topic anyone worries about.
• Breakrooms are always stocked before someone notices they're not.
• Clients and visitors comment on how welcoming and seamless their visit felt — from check-in to conference room to send-off.
• Mail, communications, and inquiries get where they need to go — quickly and accurately.
• The Employee Engagement Committee has a reliable partner who helps events come together without a hitch.
• The annual Client Event runs like clockwork, thanks to your vendor and logistics coordination.
• The Executive Admin to the CEO can step away confidently, knowing you've got things covered.
• Leadership starts handing you special projects — because you've earned a reputation as someone who gets things done.

What You'll Do

Essential Functions:

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Manage all office maintenance and vendors.
• Manage all office supplies and restock of breakrooms.
• Coordinate all office visits from client and vendor meetings to conference room management.
• Support employee company travel needs, as required.
• Answer company information communications and directs emails accordingly.
• Perform general office duties and clerical support.
• Distribute mail daily.
• Support the Employee Engagement Committee with coordinating and executing company events.
• Support the annual API Client Event through vendor management, logistics, communications, and content, as needed.
• Provide backup support to the Executive Admin to the CEO.
• Special projects, as assigned.

What You'll Bring

Minimum Qualifications

• 1-2 years supporting an office environment.
• Knowledge of administrative management and office procedures and systems.
• Prior experience supporting senior management in an administrative function.
• Exceptional verbal and written communication skills.
• Detail-oriented with…