Real Estate Transaction Coordinator Job Memphis area,Tennessee USA,Administrative/Clerical

Real Estate Administrative Assistant
• Full-Time
• In-Office

About Bryan Realty Group

Bryan Realty Group is seeking a detail-oriented, highly organized, and proactive Client Care Coordinator to join our growing team. This vital role supports our agents and clients from listing to closing, ensuring that every transaction is seamless, legally compliant, and consistent with our high standards of service.

This position is based primarily at our East Memphis/Germantown office, with regular time spent weekly at our Lakeland location. As a key member of our administrative team, you’ll be the go-to person for handling contracts, coordinating communication between all parties, managing listing materials, and supporting the office with various operational tasks.

If you thrive in a fast-paced, collaborative environment, love following processes to keep things on track, and are passionate about helping others, we’d love to hear from you! If you’re looking to join a family-oriented team and be an essential part of a company that values integrity, collaboration, and community — this role might be the perfect fit for you.

Compensation for this role will be based on experience and qualifications.

Responsibilities

Coordinate the full listing-to-closing process, including file setup, document collection, appointment setting, and deadline tracking

Serve as the primary point of contact for clients throughout the transaction, offering timely updates and support

Communicate and coordinate with co-op agents, lenders, attorneys, contractors, and other third parties

Make frequent signage, keybox, and photography arrangements for listings

Manage MLS, showing service, and CRM entry and updates; maintain transaction trackers, checklists, and internal systems

Route buyer and seller leads to agents and assist with basic CRM follow-up

Create property marketing materials

Create and send branded birthday, home anniversary, and thank-you cards

Support company events and promotions, including client, vendor, and team gatherings

Answer phones, handle mail, maintain inventory of office supplies and marketing materials

Assist with meeting prep, technology setup, errands, and other general office tasks as needed

Qualifications

Able to work full-time, in-person at both our East Memphis/Germantown and Lakeland offices

Valid driver’s license and reliable transportation for occasional errands

Positive, solutions-oriented attitude; team- and client-focused mindset

Strong organizational and time management skills with the ability to handle multiple tasks and deadlines

Flexibility to adjust on the fly and adapt to changing priorities in a fast-paced environment

Excellent written and verbal communication skills

Proven ability to push through distractions and obstacles, take initiative, and drive tasks to efficient and effective completion

Must be comfortable learning and using new software and systems

Proficiency in Microsoft Office Suite and Google Workspace

Real estate experience is highly preferred

Experience with Canva and CRM database platforms is a plus

Compensation

$20 - $23 hourly

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