Administrative Assistant

Base Pay Range

$20.00/hr - $20.00/hr

World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church. Founded after World War II, it has operated in 100+ countries, partnering with local churches and communities to build a world where families thrive and communities flourish. The organization focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy.

This position is reliant upon funding and may be subject to modification or termination based on resource availability.

World Relief Memphis seeks a highly organized, detail-oriented, and proactive Part‑Time Administrative Assistant to support the Executive Director in advancing the organization’s mission. This role ensures timely execution of administrative priorities and effective internal communication, allowing the Executive Director to focus on strategic priorities, relationship building, and organizational leadership.

• Administrative Support
  • Complete administrative tasks for the Executive Director: timesheets, mileage reimbursements, reimbursement requests, credit card receipts, credit card balancing, etc.
  • Schedule, prepare for, execute, and follow up on internal and external meetings and events, purchase supplies, prepare space, collateral, agendas, and take notes.
  • Prepare and organize meeting materials, agendas, and presentations.
  • Attend meetings to record, transcribe, and distribute accurate minutes or action items.
  • Draft, proofread, and manage correspondence and other written communication.
  • Work with office staff to prepare and present office updates and reports, including the Monthly Director’s Report.
  • Serve as point of contact between the Executive Director and internal/external stakeholders while maintaining confidentiality.
  • Manage the Executive Director’s calendar, schedule appointments, and coordinate meetings.
  • Prepare briefing materials, presentations, and reports for meetings with donors, partners, and board members.
  • Provide support in coordinating and executing special projects and cross‑departmental initiatives.
  • Support the Executive Director in maintaining deadlines and following up on outstanding tasks.
  • Support internal and external event planning and execution as assigned by supervisor.
  • Perform other duties as assigned.
• Administrative Fundraising Support
  • Assist the Executive Director in drafting and sending thank‑you notes and acknowledgment letters.
  • Coordinate administrative logistics for donor meetings: scheduling, preparing materials, and follow‑up communications.
  • Assist in capturing key organizational achievements and stories for reports, newsletters, and presentations.
  • Process general mail for the Executive Director, including received gifts, according to local and headquarters processes and confidentiality protocols.
  • Maintain and update donor management software with accurate records of contributions, contacts, and engagement activities.
  • Track and maintain performance data related to fundraising activities to support progress toward annual fundraising goals.
  • Collaborate with other staff to align donor communications and program updates, supporting the Executive Director in achieving fundraising goals.
  • Perform other duties as assigned.

• Mature and personal Christian faith.
• Committed to the mission, vision, and values of World Relief.
• Desire to serve and empower the Church to impact vulnerable communities.
• Able to affirm and/or acknowledge World Relief’s Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals’ “For the Health of the Nation” document.
• 1–3 years of experience in administrative support, preferably in a nonprofit or development environment.
• Strong written and verbal communication skills.
• Highly organized, detail-oriented, and able to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with donor management software (e.g., Raiser’s Edge, Hub Spot) preferred.
• Professional demeanor, discretion, and ability to…