Procurement Associate

Purpose and Scope

SUMMARY

DESCRIPTION:

Works under direction of the Director-Procurement Services to support the Procurement Services Office by performing administrative and secretarial duties. Duties also include assisting management with administrative tasks such as tracking and compiling information of interest.

• Performs a full range of administrative work for multiple programs and projects in the Procurement Services Office.
• Reviews and answers correspondence for Procurement Services. Receives and responds or routes inquiries, concerns, complaints, and requests for assistance from District personnel, vendors/contractors and citizens.
• Processes newspaper advertisements for solicitations.
• Creates and maintains correspondence for out-of-compliance District purchases.
• Performs general administrative/clerical work as required, including but not limited to, processing office payroll, loading Board agenda items in the system, copying, and filing documents, answering the telephone.
• Reconciles invoices for Procurement purchase orders, research and initiates correction of any inconsistencies. Processes Procurement invoices for payment.
• Communicates with vendors to explain District procurement policies, procedures, and requirements, as well as processes vendor registration, as assigned.
• Provides guidance to internal and external customers as it relates to SCS ERP system for requisitions and supplier profile management.
• Identifies issues or problems and seeks solutions consistent with applicable regulations.
• Attends training, meetings, workshops, or seminars as necessary to enhance job knowledge and skills.
• Entry, creates reports, monitoring, and maintenance of electronic records.
• Performs other duties as assigned.

Bachelor’s Degree or equivalent or four (4) years of experience in a relevant area for a total education/experience of four (4) years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Degree Equivalency Formula:

Bachelor’s Degree = 4 years of additional experience in lieu of degree level.

Master’s Degree = 6 years of additional experience in lieu of degree level.

AMERICANS WITH DISABILITIES ACT COMPLIANCE MSCS is an Equal Opportunity Employer. MSCS provides reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. MSCS does not discriminate in its programs or employment based on race, color, religion, national origin, handicap/disability, sex (including pregnancy), sexual orientation, gender identity, genetics, or age (40 or older).