Executive Assistant, Office CCO

Executive Assistant – Office of the CCO

Planned Parenthood of Tennessee and North Mississippi (PPTNM) is one of Tennessee’s oldest and largest private, non‑profit health care agencies. For over 75 years we have remained committed to providing high‑quality, affordable reproductive services and education throughout Tennessee, northern Mississippi, Arkansas and Kentucky. Our mission is to improve health and well‑being by offering non‑judgmental sexual health care, accurate sexuality education, and reproductive health and rights advocacy.

We operate four health centers in Memphis, Nashville and Knoxville.

The Executive Assistant provides day‑to‑day administrative support to the Chief Clinical Officer (CCO) and assists the CCO’s department across the three locations. The role is on‑site, five days a week.

• Monitor and coordinate the CCO’s executive calendar.
• Schedule and coordinate meetings, appointments and travel for the CCO.
• Process travel expense reports for the CCO.
• Ensure deadlines are met and assist with timeliness of tasks.
• Prepare memoranda for the department regarding policies, procedures, and other issues as instructed by the CCO; establish and maintain a filing system for departmental communication.
• Handle confidential matters.
• Serve as communication liaison for the department—route critical requests and help establish executive priorities.
• Plan department events, including negotiation with outside vendors as necessary.
• Run basic reports from the patient database and prepare data presentations to assist decision‑making, grant reports, quality reports and ad‑hoc reporting requests.
• Remind about upcoming licensure expirations for employed licensed staff.
• Conserve executive time by handling e‑mail correspondence, drafting internal and external communications, collecting and analyzing information, dealing with logistics, and returning and scheduling phone calls and meetings.
• Attend meetings, take notes and deliver meeting minutes with action items to team members.
• Perform other duties as assigned to meet the goals of the department.
• Adhere to Planned Parenthood code of conduct, mission and values.

Education:

Bachelor’s degree (BS or BA) or equivalent work experience is required.

Experience:

At least three years in an administrative support capacity.

• Alignment with the mission and values of Planned Parenthood.
• Ability to demonstrate comportment that represents the Affiliate’s Workplace Values.
• Attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Excellent organizational skills.
• Strong computer skills, including MS Word and MS Excel.
• Effective time management, ability to work without direct supervision, sound judgment and decision‑making skills.
• Positive interface with staff, donors, supporters, and volunteers.
• Integrity, energy, and enthusiasm.
• Acceptance of a flexible work schedule, including occasional weekend and evening hours as necessary.
• Valid driver’s license and insurance; ability to lift and carry 25 lb unassisted.

• Competitive base salary commensurate with experience.
• 100 % employer‑paid medical, dental, basic life/AD&D, STD, LTD (employee‑only coverage).
• Voluntary vision, “Buy‑Up” options on basic life, spouse, and dependent.
• 401(k) plan with matching opportunity.
• Plum Benefits & pet insurance.
• Starting PTO of 15 vacation days within first year (pro‑rated based on start date), 2 floating holidays and 10 paid holidays.

All employees must be fully vaccinated against COVID‑19 and its variants by their start date. Reasonable accommodations will be considered on a case‑by‑case basis for exemptions in accordance with applicable law. Proof of vaccination must be submitted by the start date.

Planned Parenthood of Tennessee and North Mississippi does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, disability, atypical hereditary cellular blood trait, genetic predisposition or carrier status or any other characteristic protected by applicable law. PPTNM will make reasonable accommodations in compliance with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and any subsequent revisions or additions to related law and regulations.

Employees are expected to perform duties as assigned and directed by management. PPTNM participates in E‑Verify and will provide the federal government with your form I‑9 information to confirm you are authorized to work in the U.S.