Academic Operations Coordinator, Office of Medical Dean - College of Osteopathic Medicine

Academic Operations Coordinator, Office of Medical Dean - College of Osteopathic Medicine

Join to apply for the Academic Operations Coordinator, Office of Medical Dean - College of Osteopathic Medicine role at Baptist University College of Osteopathic Medicine.

The Academic Operations Coordinator (AOC) provides comprehensive administrative support to the Office of the Dean, Baptist University College of Osteopathic Medicine (BUCOM). This role ensures the efficient coordination of academic student support services and administrative operations, serving as a key liaison between students, faculty, and university administration. The AOC facilitates daily business transactions in accordance with established university policies and procedures to support the academic, operational, and financial integrity of the institution.

The AOC works 8 hours per day, 5 days per week, with possible additional hours as needed.

• Provides direction and leadership to the office of the Dean, utilizing effective organizational skills, time management, oral and written communication, and confidentiality.
• Coordinates functions of secretarial and telephone support, purchasing, inventory control, payroll, student evaluation, records security, postal regulations, and office support, enhancing efficiency and quality of all assigned areas; serves as liaison with faculty and staff, distributing resources to them based on need.
• Maintains organized and efficient office by keeping department files and records in an accessible, orderly and current condition to assure appropriate confidentiality and continuous workflow.
• Facilitates compliance with university, division/department policies and procedures and external regulatory requirements.
• Compiles cost data necessary for budget preparation and oversees operational expenditures within established guidelines. Explains budget variances and maintains budget files.
• Performs related accountabilities as assigned or directed.

• Bachelor’s Degree or equivalent experience.
• Two (2) years of experience in an academic or other relevant office setting. Proficiency in confidential records maintenance, word processing, data entry, and expertise in use of computers and general office equipment.

• Bachelor’s Degree or equivalent, plus five (5) years of operations experience in an academic or other appropriate office setting.
• Advanced organizational and communication skills as well as the ability to gather and process student, personnel, or financial data and make recommendations for improved operational efficiency.

Entry level

Other

Management and Manufacturing

Hospitals and Health Care