Secretary, Administrative​/Clerical

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BHJC - Human Resources, Memphis, TN, US

5 days ago Requisition

SUMMARY OF POSITION FUNCTION:

Performs a wide variety of complex and responsible administrative duties for the Center Director. Acts as liaison between the Center Director and department staff.

MAJOR

DUTIES AND RESPONSIBILITIES:

• Types business letters, memorandums, reports, charts, etc. on a personal computer.
• Receives, reviews and verifies documents, records and forms for accuracy, completeness and compliance.
• Prepares correspondence independently on matters not requiring personal attention.
• Gathers, reviews and compiles information and prepares accurate and comprehensive reports.
• Prepares and processes purchase orders; maintains office supplies and equipment.
• Establishes and maintains confidential files and records.
• Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items.
• Attends departmental meetings; takes notes and prepares/distributes meeting minutes.
• Screens phone calls and greet visitors.
• Makes travel arrangements as necessary.
• Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to.
• Promotes a positive work environment demonstrating career success standards and core values.

Note:
This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

SKILLS/

COMPETENCIES:

• Strong organizational and time management skills
• Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines
• Excellent interpersonal skills; excellent communication skills both verbal and written
• Ability to handle multiple tasks
• Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
• Ability to operate office equipment

EDUCATION REQUIREMENTS:

• High School Diploma or equivalent.

EXPERIENCE:

• Three years of varied and progressively responsible secretarial experience at an administrative level.

OTHER:

• Must possess a valid driver's license with an acceptable driving record.

ADA REQUIREMENTS:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

PHYSICAL ACTIVITIES
:

• Reading, writing and communicating fluently in English
• Hearing and speaking to express ideas and/or exchange information in person or over the telephone
• Seeing to read labels, posters, documents, PC screens, etc.
• Sitting, standing, moving about or walking for occasional or frequent periods of time
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment
• Kneeling, bending at the waist, stooping and reaching overhead
• Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects