Executive Assistant

Sediver is a global technical expert in overhead line insulator technology. Thanks to decades of excellence in research, engineering, production and service, in addition to the million of insulators in service guaranteeing impeccable performance across the globe, Sediver has gained a reputation for unrivaled technical expertise and innovation

With 6 commercial offices (China, France, Italy, Brazil, USA and Canada) and 4 production facilities in Italy, USA, Czech and China, the Group is highly international.

The Executive Assistant will provide comprehensive support to multiple senior executives, including the Head of the Americas Region, Americas Legal Counsel, USA Vice President of Operations, and Managing Director for Canada. This role requires a proactive, organized, and detail-oriented professional who can manage all facets of executive support, coordinate complex priorities across a global organization, and serve as a trusted partner to the Americas leadership team.

In addition, this position will be responsible for the administrative management and day-to-day coordination of the Memphis office.

• Assist the Americas executive leadership team in developing and executing strategic initiatives, including tracking progress and following up on key deliverables.
• Conduct research and analysis to support executive decision-making and strategy formulation.
• Prepare high-quality presentations, reports, briefing materials, and other documents for Board meetings, investor presentations, leadership reviews, and internal communications.
• Collaborate with cross-functional and international teams to gather insights and information for strategic projects.

• Manage multiple executive calendars, schedules, appointments, and priorities, resolving conflicts and ensuring effective use of each executive’s time.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, visas when applicable, and detailed itineraries.
• Handle correspondence on behalf of supported executives, including drafting, proofreading, prioritizing, and responding to emails and other communications.
• Manage expense reports, purchase requests, invoices, document execution, and other routine executive-administration processes.
• Organize and maintain files, records, contact lists, and highly confidential documents.
• Anticipate executive needs, protect focus time, and ensure timely preparation and follow-through across competing priorities.

• Prepare agendas, compile meeting materials, and ensure the supported executives are well-prepared for all engagements.
• Take accurate meeting minutes and track action items to ensure follow-through.
• Plan and coordinate executive-level events, conferences, and off-site meetings.

• Support the executives in managing key projects by tracking timelines, milestones, and deliverables.
• Act as a liaison between the supported executives and other stakeholders to ensure alignment and clear communication.
• Assist in the creation of dashboards, trackers, and other tools to monitor progress on key initiatives.

• Serve as a primary point of contact between the supported executives and internal and external stakeholders, maintaining professionalism, responsiveness, and discretion.
• Coordinate effectively across the United States, Canada, Latin America, corporate functions, and global teams, accommodating multiple time zones and cultural contexts.
• Build and maintain strong relationships with Board members, clients, legal and business partners, employees, and other key stakeholders.

• Ensure strict adherence to confidentiality protocols, particularly concerning sensitive business information.
• Support the executives in compliance-related tasks and initiatives, including tracking adherence to internal policies.

• Manage the Memphis office’s day-to-day administrative operations, helping maintain a professional, organized, efficient, and welcoming workplace.
• Coordinate office supplies, vendors, facilities requests, mail and courier services, visitor logistics, meeting rooms, and general office needs.
• Support onboarding logistics, office access, workspace readiness, local events, and employee engagement activities in coordination with HR, IT, Finance, and Facilities.
• Assist with…