Freight Rail Utility Coordinator

Freight Rail Utility Coordinator at HDR

In the role of Utility Coordinator II, HDR counts on you to identify, communicate, and resolve utility conflicts on Transportation/Roadway projects. You will assist with the management and coordination of Subsurface Utility Engineering (SUE) investigations, schedules, and submittals. You will work independently and with project teams, coordinating with utility companies and roadway engineers to meet client needs and objectives.

• Assist with the identification, communication, and resolution of utility conflicts on Transportation/Roadway projects.
• Assist with the management and coordination of SUE investigations, schedule, and submittals.
• Perform utility records research, obtain project utility company contacts, existing maps and plans, prepare contact ledgers, and assist in utility conflict tracking reports.
• Prepare client deliverables, utility exhibits, project guides, project reviews, project invoices, expense reports, and project monitoring/field verification as needed.
• Apply company/client quality assurance guidelines and procedures for project documents, time and budget management.
• Review and perform QA/QC of utility company agreements, plans, specifications, cost estimates, and invoices to ensure compliance with client requirements.
• Communicate with project managers, clients, and utility owners to ensure schedules are met and regulatory compliance is maintained.
• Assist with meetings, presentations, and minutes for in-person and virtual meetings.
• Support Project Managers in developing proposal elements, project scope, budget, and schedule elements.
• Type, format, and organize project documents, reports, specifications, and correspondence; maintain paper and electronic files.
• Travel requirements are typically 10%.
• Perform other duties as assigned.

• Technical degree or a combination of education and relevant experience
• A minimum of 3 years of related experience
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to read and understand civil transportation engineering design plans
• Ability to read and understand utility installation and adjustment plans
• Strong verbal and written communication, organization, attention to detail, scheduling, and problem-solving skills
• Active participation in HDR’s employee-owned culture

• Bachelor's degree
• Ability to read and understand contractual documents (deeds, engineering plans, sub-contractor proposals, reimbursement agreements, occupancy and use agreements, etc.)
• Basic understanding of real estate principles; ability to read easements, deeds, legal descriptions
• Proficiency in Bluebeam Revu, ArcGIS, KMZs, AutoCAD, or Micro Station
• Familiarity with Transportation/Roadway/Utility industry

HDR is our company. We build on each other’s life experiences and perspectives to make great things possible every day, shaping our collaborative culture and client service.

As employee owners, we create an inclusive environment where everyone is welcomed, valued, respected, and empowered to bring their authentic selves to work. HDR supports eight Employee Network Groups to foster belonging and engagement.

Primary

Location:

United States – Tennessee – Memphis

Other Locations:
United States – Kentucky (Louisville, Paducah, Lexington, Elizabethtown), Tennessee (Chattanooga, Nashville)

Industry: Freight Rail

Schedule:

Full-time

Employee Status:
Regular

Business Class:
Railway Design

Job Posting:
Aug 12, 2025

HDR is an equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest or conviction records.