AR Analyst

Position Summary

The Accounts Receivable Analyst is responsible for managing and optimizing the AR process to ensure timely and accurate application of cash, invoicing, collections, and resolution of returns and credits. This role requires strong attention to detail, analytical skills, and the ability to work collaboratively across departments to maintain healthy cash flow and customer satisfaction.

• Cash Applications:
• Accurately apply customer payments to accounts and invoices.
• Monitor unapplied cash and resolve discrepancies promptly.
• Collections:
• Manage collection efforts on assigned accounts to meet weekly, monthly, and quarterly goals.
• Communicate with customers regarding past-due invoices and resolve disputes professionally.
• Invoicing:
• Review and process invoices to ensure accuracy and compliance with company policies.
• Collaborate with internal teams to resolve billing issues and discrepancies.
• Returns & Credits:
• Process and apply approved credit memos and returns to customer accounts.
• Investigate and resolve short payments, deductions, and claims related to returns.
• Reporting & Analysis:
• Prepare AR aging reports and provide insights on collection trends.
• Assist in month-end close activities related to AR.

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 2+ years of experience in Accounts Receivable or related finance role.
• Proficiency in Microsoft Excel and accounting software (ERP experience preferred).
• Strong organizational and communication skills with the ability to multitask in a fast-paced environment.
• Knowledge of GAAP and AR best practices.

• Experience with cash application systems and billing portals.
• Familiarity with dispute resolution and credit management processes.
• Ability to work independently and as part of a team.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.