Finance Clerk

The purpose of this position is to perform the Accounts Receivable, Accounts Payable, Cash Receipting functions.

Major duties involve:

• Collection and posting of real estate and property taxes
• Crediting proper ledger accounts
• Preparation/generation of accounts payable checks, accounts receivable invoices and financial reports
• Dog and cat licensing
• Purchase order issuance and general clerical duties

Schedule: Monday–Friday, 8:00 a.m.–4:00 p.m. (37.5 hours per week)

• Audit vendor billings and vouchers for appropriate charges. Process accounts payable checks; maintain accounts payable check register. Respond to inquiries concerning accounts payable and accounts receivable.
• Perform interdepartmental cost distribution for labor, fuel, postage, supplies, etc. Prepare journal entries and accounts receivable billings as needed.
• Collects funds due the City from property taxes, license/permit fees, library revenues, park and recreation activities, parking fines, cemetery revenues, special assessments and other sources. Prepares related reports, issue licenses, updates related computer records and answers public inquiries orally or in writing concerning any collection activity.
• Reconciles and prepares daily cash drawer and reconciliation reports. Balances cash receipts daily, prepares bank deposit.
• Process daily mail through postage machine.
• Purchases office supplies.
• Prepare routine journal entries for approval of Finance Manager; enter journal entries into accounting system after approval.
• Submit Federal and State Withholding Taxes as needed and State sales tax monthly electronically.
• Research and prepare account analyses as requested by the City Comptroller.
• Calculate and prepare accounts receivable billings for all City departments and apply accounts receivable payments to outstanding invoices.
• Assist City Treasurer in reconciling month-end receipts and disbursements with account records; review daily receipt collections for correct account designation. Prepares special assessment invoices for mailing. Update computer records for payments and print month-end special assessment report.
• Enters delinquent utility bills, special charges and special assessments into computer files prior to preparation of annual property tax roll. Assists City Treasurer in preparation and mailing of annual tax bills.
• Assist with fixed asset tracking
• Assists in the preparation, production and distribution of the annual City of Menasha budget.
• Assists IT personnel with PC based application software and other general clerical functions.
• Prepare, file and mail department correspondence, answer telephones/emails, typing, photocopying, filing and other general clerical functions.
• Process and maintain purchase order records.
• Report for work as scheduled.
• Perform related work as required and assigned to include cross-training in other departments and float when needed.
• Assist with annual audit.
• Serves as payroll support, completing bi-weekly payroll tasks as assigned. Provides full payroll coverage for the Payroll Clerk during periods of absence.

The above functions are normal for this position. The functions listed are not to be construed as all-inclusive or exclusive.

• Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy, record and transcribe data and information. Ability to classify, compute and tabulate data.
• Ability to explain, demonstrate and clarify to others within well-established policies, procedures and standards. Ability to follow specific instructions and respond to simple requests from others.
• Ability to utilize a variety of advisory…