Senior Accountant, Accounts Payable

Senior Accountant, Accounts Payable – Hello Heart

Location:

Menlo Park, CA. Hybrid role; 2‑3 days in office.

Hello Heart is on a mission to change the way people care for their hearts. The company provides the first app and connected heart monitor to help people track and manage their heart health. Users take steps to control their risk of heart attacks and stroke – the leading cause of death in the United States. Peer‑reviewed studies have shown that high‑risk users of Hello Heart have seen meaningful drops in blood pressure, cholesterol and even weight.

Recognized as the digital leader in preventive heart health, Hello Heart is trusted by more than 130 leading Fortune 500 and government employers, national health plans, and labor organizations.

• Own and execute the full‑cycle Accounts Payable process, including invoice intake, coding, approvals, and timely payment.
• Serve as the primary point of contact for vendors and internal budget owners, resolving issues efficiently and professionally.
• Collect, review, and maintain vendor W‑9 documentation and prepare annual 1099 filings in compliance with regulatory requirements.
• Administer the company credit card program, including card issuance, user access, spending limits, and policy compliance.
• Review and approve employee expense reports through Expensify, ensuring adherence to company travel and expense policies.
• Prepare and support wire transfers for management approval and accurately record incoming deposits.
• Support local tax filings and ensure compliance with applicable reporting requirements.
• Prepare and maintain bank reconciliations and support month‑end close activities, including accruals, prepaids, and journal entries.
• Identify and implement process improvements, including automation and AI‑enabled solutions, to increase efficiency and accuracy.
• Ensure Accounts Payable policies and procedures are followed consistently, recommending refinements as the business scales.
• Collaborate cross‑functionally with Finance and other teams to support broader accounting and operational needs.

• Bachelor’s Degree or equivalent work experience.
• Located in the Bay Area within commuting distance to the Menlo Park office.
• 4+ years of accounting experience with hands‑on ownership of Accounts Payable and general ledger activities.
• Strong knowledge of Accounts Payable processes, including invoice coding, approvals, payments, reconciliations, and expense management.
• Experience working in an ERP system;
  Net Suite experience preferred.
• High attention to detail with the ability to identify discrepancies, assess risk, and take corrective action.
• Proven ability to work independently with minimal supervision while maintaining accuracy and accountability.
• Strong problem‑solving skills and a continuous improvement mindset.
• Comfortable partnering with internal stakeholders and external vendors.
• Interest in leveraging automation and artificial intelligence to modernize accounting and AP workflows.

$110,000 – $130,000 per year (US base salary). Compensation does not include equity or benefits.

• Seniority Level: Mid‑Senior
• Employment Type:
  
  Full‑time
• Job Function:
  Accounting/Auditing and Finance
• Industries:
  Wellness and Fitness Services

Hello Heart has a positive, diverse, and supportive culture. We look for people who are collaborative, creative, and courageous. We celebrate successes on our Instagram page and encourage our teams to experiment and innovate.