Commercial Property Coordinator

3 days ago Be among the first 25 applicants

This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$34.00/hr - $42.00/hr

Insight Global is searching for a Property Coordinator to join a dynamic property management team supporting multiple commercial properties in Menlo Park, CA. This role is ideal for candidates with strong organizational, financial, and communication skills who thrive in a fast-paced environment. The Property Coordinator will play a key role in ensuring efficient day-to-day operations and delivering exceptional service to tenants and stakeholders.

This is a contract role and looking to start immediately and will go for 3 months with potential to convert. This role will be fully onsite Monday – Friday.

• Support daily property management operations for multiple properties
• Manage office administration, digital file organization, and visitor coordination
• Provide telephone coverage and backup for front desk duties
• Process invoices, assign codes, and ensure alignment with budgets
• Track receivables/payables and resolve discrepancies
• Assist with annual budget preparation and monthly financial reporting
• Maintain compliance documentation and certificates of insurance
• Coordinate tenant relations, events, move‑ins/outs, and communications
• Monitor work order system and ensure timely completion of maintenance requests
• Liaise with vendors and oversee contract compliance, performance, and scheduling
• Conduct property walks, inspections, and prepare punch lists
• Assist with leasing support, including document management and coordinating tours
• Collaborate with internal teams on leasing, marketing, and investor activities

• At least 2 years in commercial real estate
• Strong office procedure knowledge; typing speed 60+; excellent spelling and grammar
• Proficient in Microsoft Excel (budget files, formulas), Yardi, and SharePoint experience
• Skilled in Outlook for scheduling and communication.

Associate

Contract

Administrative

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• Medical insurance
• Vision insurance
• 401(k)

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