Administrative Specialist

Direct message the job poster from Premier Talent Partners

Responsibilities

• Address employees queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
• Coordinate with IT department on all office equipment
• Assist in the onboarding process for new hires
• Ensure that all items are invoiced and paid on time
• Liaise with facility management vendors, including cleaning, catering, and security services
• Maintain the office condition and arrange necessary repairs
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Manage office G&A budget, ensuring accurate and timely reporting
• Organize office operations and procedures
• Organize the office layout and order stationery and equipment
• Partner with HR to update and maintain office policies as necessary
• Plan in-house or off-site activities such as parties, celebrations, and conferences
• Provide general support to visitors
• Schedule meetings and appointments
• Serve as the point person for maintenance, mailing, supplies, equipment, bills, errands, and shopping

Qualifications

• Working knowledge of office devices and processes
• Very good organizational and multi-tasking abilities
• Very good knowledge of MS Office
• Proven experience as office clerk or other clerical position
• High school diploma
• Familiarity with office procedures and basic accounting principles
• Excellent communication skills
• A fast typist with knowledge in stenography and taking dictations

Job Highlights

• Position is 100% Onsite Monday - Friday
• 3+ years of experience in an administrative, office operations, workplace experience, and front desk–focused role
• Experience working in a fast-paced, high-growth, or tech/startup environment.
• Experience supporting multiple stakeholders (front desk duties, executives, EAs, facilities, events, and cross-functional teams)
• Comfortable handling confidential information with discretion and sound judgment
• Strong customer service mindset with experience acting as a primary point of contact as well as overseeing office security protocols
• Ability to manage competing priorities and shift focus quickly as business needs change
• Someone who is a self starter that has high attention to detail and excellent communication skills.

Compensation

• $40 - $45 /hour Pay Rate

To be considered for our current job openings, we kindly ask that you complete your registration by clicking the "apply" button.

At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on Skills-Based hiring...

• Please note that compensation for the specific role will be determined based on your unique skills and experience.
• We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
• It is imperative that you have the legal authorization to work in the United States, as we do not provide sponsorship.