Property Coordinator - Menlo Park

About the Opportunity Primarily entails full range of administrative support for the Asset Management team responsible for managing the Peninsula and Silicon Valley assets. This position reports directly to the Asset Manager. Peninsula & Silicon Valley Portfolio

Menlo Corporate Center:  Bohannon Dr, Menlo Park, CA

Middlefield: 680 & 690 E Middlefield, Mountain View, CA

Terra Bella, 1290 & 1300 Terra Bella Ave, Mountain View

Page Mill / Porter, 3150 Porter Drive and 1701 Page Mill Road, Palo Alto

• Must be self‑motivator, possess excellent communication skills conveying a highly professional manner. Must be highly organized with a strong attention to detail.
• Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; and highly computer literate with Word and Excel.
• Good math skills are essential.
• Minimum of 2 years working in a professional office environment.
• 2 years commercial property management experience highly preferable.
• Accounting experience required.
• Multi Building/ Campus environment experience highly preferable.
• Ability to coordinate with multiple team members.

The core responsibilities of this position include, but are not limited to the following:

• Assist asset management team in the administrative functions for any activities including leasing, marketing, design, and investor activities 欧美日韩 Peninsula office.
• Collaborate with multiple property teams to coordinate, plan and schedule budgeted and unbudgeted work at the buildings including creation of PO’s, sending tenant memos of vendor work, calendaring visits on property calendar kaw Johns te covid to are
• Assist Property Teams with record retention and SharePoint file organization for property operations, CAM accounting, vendors contracts, purchase orders and tenant lease/correspondence files. This includes YDM list.
• Work closely with APM’s to pull the open purchase orders and work orders reports prior to each staffakar eventual produced door prior to each staff meeting to report on status of each.
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• Ensure all contact lists, including Building management, tenants, vendors (legal, billing, premises, emergency) are updated in Yardi, SharePoint and emergency response plans, property websites /tenant memo distribution lists.
• Ensure appropriate signage is in place related to various building work, closures, etc., utilizing KRC’s branded templates on the HUB/SharePoint.
• Eupport and back up Assistant Property Managers in office as needed for all work associated at supported Buildings.

• Collaborate & support property team on invoice uploading/processing into Yardi. Follow up on any outstanding invoices or incorrect billings to resolve discrepancies in a timely mannerfaultoppr
• Assist with outstanding invoices and expedite to management as appropriate.
• Assist asset management team with end of year CAM reconciliation sundry entries and distribution of annual tenant CAM estimate/reconciliation letters.
• Assist asset management team with annual Budget Estimate letters creation and sending to tenants via Fed Ex.
• Support Assistant Property Managers to ensure all AP templates in Yardi are accurate and update with any changes as needed.

• Maintain electronic tenant lease files and assist asset management team in the collection and organization of leasing documents and correspondence per record retention policies.

• Facilitate and direct all foot traffic to appropriate department lead, including development, construction, contractors, engineering, design, marketing, and asset management.
• Draft vendor Purchase Orders as needed for property management team review.
• Manage and update property activity calendars at the direction of APM’s to include recurring services/upcoming work, tours, executive visits and special events. Coordinate with various teams to ensure proper notification is distributed when required.

• Assist asset management team in coordinating all tenant and campus property events.
• Assist asset management team in coordinating the annual fire warden training program with the tenants.
• Assist with the…