Office Manager

Office Manager for global investment firm in Menlo Park, CA

(Hybrid with 3 days onsite per week)

Essential Duties and Responsibilities:

• Oversee relationships with office service vendors and make updates as requested (e.g., ATT, Verizon, travel agents, IT services, shredding, printers, business cards, etc.).
• Track and manage office supplies and inventory.
• Maintain and manage company storage at two locations.
• Act as the primary point of contact with the landlord, handling both internal/external communications, and solving facility-related issues.
• Ensure office facilities are well-maintained and operate smoothly.
• Assist in reporting and optimizing office-related procedures.
• Manage and support staff events and provide logistical support for marketing events.
• Distribute mail and packages promptly and handle scanning/shipping requests.
• Manage conference rooms and guest visits, ensuring a high touch, welcoming experience, including meeting setup and breakdown, and catering.
• Conduct office walkthroughs to maintain a polished, professional work environment.
• Administer building access cards and oversee security protocols.
• Monitor and replenish office supplies as needed.
• Order office groceries and lunches as required.
• Set up and break down lunch areas if needed.
• Conduct and report on office-related market research
• Support other teams with office-related administrative requests
• Perform other duties as requested or assigned including backing up executive assistant

Qualifications/

Experience:

• 5+ years’ office management experience in a similar role.
• Proficient in MS Office (Outlook, Excel, Word, and PowerPoint).
• Excellent oral and written communication skills.
• Attention to detail and follow through.
• Able to prioritize tasks and manage multiple projects on a tight deliverable schedule.
• Able to work well in collaborative, fast-paced environment (may need to wear many hats as needed).
• “No job is too small” attitude.
• Fast learner and be able to work independently

Education:

Hours
: full-time 40 hours per week (Regular hours 8 hours a day, 3 days onsite per week). Must be flexible with days onsite.

Salary range $ per year depending on experience