Accounts Payable Processor

Job Title: Accounts Payable Processor

Job Location: Menomonee Falls, WI 53051

Job Duration: 4 months+ (Possible Extension)

Shift hours: Monday–Friday, 7:30 am – 4:00 pm (Business Casual)

Responsibilities:

• Compiles and reviews account payable documents and prepares batches for invoice payment.
• Matches invoices, receiving reports, and purchase orders; compares price and quantity information.
• Identifies discrepancies and takes required action.
• Matches supplier credit memos with hospital debit memos and resolves discrepancies.
• Verifies and records cost center and expense distribution account numbers on invoices.
• Secures authorization for invoices without purchase orders.
• Tracks and follows up on open invoices sent out for approval.
• Prepares accounts payable documents for processing according to established procedures.
• Enters payable data into the AP system using approved workflows.
• Files invoices in payment files in a timely manner.
• Processes weekly check runs, including matching backup and auditing payment files.
• Handles inquiries from employees, vendors, auditors, and supervisors regarding purchase orders, invoices, checks, and related matters.
• Reconciles vendor statements weekly and maintains documentation of actions taken.
• Processes invoices accurately to prevent voids and duplicate payments.
• Meets productivity benchmarks as set by the department.
• Performs other duties as assigned.