Manager, Fleet & Facility Operations

RESPONSIBILITIES

• Direct and monitor associates responsible for building, grounds, sanitation, refrigeration systems, power industrial equipment, and security maintenance using tracking software and preventative maintenance schedules. Ensure adherence to Preferred Work Methods (PWMs) and foster a safety-first culture that prioritizes injury-free operations.

• Oversee the operation, monitoring, and maintenance of refrigeration systems to ensure temperature control standards are met for perishable products. Partner with Quality Assurance and Food Safety teams to prevent product loss, maintain cold chain integrity, and respond quickly to temperature excursions or equipment failures.

• Manage, assign, and oversee all facility operations activities and capital projects. Ensure timely, high-quality completion while minimizing impact on distribution operations. Coordinate with other departments for repairs, upgrades, and equipment installations.

• Lead to create a culture of safety that ensures that every US Foods associate remains injury free, always. Interpret, train, and consistently enforce Company policies and procedures.

• Recruit, train, coach, and evaluate staff performance. Administer discipline when necessary and maintain strong associate relations through open communication, regular meetings, and policy clarification. Manage labor hours within budget and create work schedules, including overtime as required. Ability to prioritize daily tasks and long-term projects to ensure timely completion. Manage competing deadlines with minimal supervision.

• Establish and maintain effective relationships with third-party vendors, including but not limited to utilities, refrigeration contractors, janitorial, pest control, and security services. Ensure vendors meet all compliance requirements, including current certificates of insurance and hold harmless agreements.

• Oversee the selection, purchase, utilization, and inventory control of company assets such as racking, material handling equipment, refrigeration units, fuel, and shop equipment. Monitor equipment life cycles and recommend replacements or upgrades to maintain operational efficiency. File warranty claims and recovery warranty dollars, and develop the yearly budget.

• Partner with QA and sanitation teams to ensure compliance with all food safety regulations (USDA, FDA, GMPs). Maintain facility cleanliness and conduct routine inspections to verify sanitation, pest control, and allergen management programs are effective.

• Ensure all vehicles are in proper working condition by performing and/or overseeing maintenance on all company owned equipment. Provide the proper documentation and applicable certifications and ensure conformance with vehicle manufacture’s service recommendations.

• Work with drivers to enable them to operate specialized equipment properly and provide assistance as needed when troubles develop on the road. Find qualified service to repair downed vehicles and obtain competitive bids for repairs.

• Ensure compliance with all local, state, and federal regulations (OSHA, EPA, USDA, DOT, Tax Commission, etc.). Conduct internal audits and maintain documentation for inspections, food safety protocols, EPSM, Process Safety Management (PSM), ammonia refrigeration safety, and fire protection systems.

• Partner with the Safety Department to deliver training, perform safety observations, investigate accidents, and update PWMs. Lead emergency response planning, crisis management, and liaison efforts with local emergency management agencies.

• Coordinate with warehouse and transportation teams to ensure facility infrastructure supports high-volume receiving, storage, and shipping activities without delays or product compromise.

• Other duties as assigned by manager.

SUPERVISION :

• Direct: Maintenance and Sanitation Staff (Maintenance Technicians, Fleet Technicians, etc.) with a range of 2-10 direct reports based on size of distribution center.

RELATIONSHIPS

• Internal: Collaborates daily with Operations, Warehouse, Transportation, Safety, Quality Assurance, Sanitation, and HR teams to ensure facility readiness, cold chain integrity, and compliance with safety and food quality standards. Partners with leadership of distribution center and corporate facilities/fleet team on budgeting, capital projects, and long-term infrastructure planning.

• External: Manages relationships with third-party service providers, including refrigeration contractors, utilities, janitorial, pest control, security, and equipment suppliers. Serves as primary point of contact for local, state, and federal regulatory agencies during inspections and compliance audits. Coordinates with emergency services and community resources for crisis management and safety initiatives.

WORK ENVIRONMENT

• May spend a portion of time on the road in a truck exposed to noise and vibration levels which may be higher than those typically experienced in passenger cars. Will spend a portion of time in an office working on a computer. Time will also be…