Executive Assistant II

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*** Current Employees:
If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***##
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* Position Title:

** Executive Assistant II##
** Job Category:
** Academic Staff##
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* Employment Type:

** Terminal (Fixed Term)##
** Job Profile:
** Executive Assistant II##
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* Job Duties:

**** Official UW Title** **(Code) /

Job Description ***:
* Reporting to the Budget Director, with a dotted reporting line to the Vice Chancellor for Business, Finance, and Administrative Services (BFAS), this position provides administrative and professional level assistance to the Vice Chancellor and BFAS division. This position manages the division planning process, university-wide financial request tracking, acts as the business manager for assigned areas and assists in monitoring special projects.

The Executive Assistant coordinates logistics for meetings and division events and manages the work of BFAS division standing committees. This position provides professional-level support to the Vice Chancellor by anticipating issues, composing correspondence, directing inquiries to appropriate offices, and coordinating special projects or initiatives for the office, division, or campus as designated by the Vice Chancellor and Budget Director. The position interacts frequently with Assistant Chancellors, Assistant/Associate Vice Chancellors, Directors, Human Resources staff, Chancellor’s Office staff, and other administrators assuring that BFAS division work is completed in a professional and timely manner.

We anticipate having this position start approximately January 12, 2026.##
** Key

Job Responsibilities:

*** Monitors budgets and reviews and approves expenditures
* Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority
* Manages the organization, auditing, security, and confidentiality of records and files
* Develops and facilitates communications of varying complexity between various internal and external stakeholders
* Compiles, screens, and evaluates correspondence and reports and recommends actions##
** Compensation:
** Minimum starting salary of $65,000, commensurate with qualifications, experience and available budget.##
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* Required Qualifications:

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* · Excellent verbal and written communication skills.
· Experience working in an office environment.
· Intermediate to advanced skills in Microsoft Office.
· Excellent judgment including sensitivity to personal and confidential information.
· Excellent interpersonal, and customer service skills in working with a diverse community.
· Work independently and as part of a team environment and on collaborative efforts.##
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* Preferred Qualifications:

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* · Experience in a higher education environment.
· Creation of financial and written reports.##
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* How to Apply:

**** Complete applications received by end of day, December 15, 2025 are ensured full consideration.
** Applications submitted after December 15th may be reviewed at the discretion of the search committee or until position is filled.

To apply , click on the APPLY button or go to:
** Required application materials**:
* Cover letter (  See below)
* Current Resume
* All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
* * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
* It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.##
** Contact Information:
** For questions…