Executive Assistant

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Fast paced executive office in our growing international organization is in immediate need of a motivated, detail-oriented individual to assist our Chairman/Visionary. The incumbent provides dedicated support to the Chairman/Visionary. This position requires high level experience in executive support, exceptional attention to detail and a keen ability to thrive in a fast‑paced dynamic environment with constantly evolving priorities. Please only apply if you are currently working or have worked for a C‑Suite executive in a $50M+ company and possess the required experience and qualifications noted below.

50+ year old family business that provides luxury interior solutions for high end residences and superyachts. Merritt has grown to be recognized as the industry leader, a purveyor of precision and a master of both the art and science of woodworking and joinery. With offices spanning the globe, and two manufacturing plants in the US, Merritt is well positioned to deliver anywhere in the world.

Work with Merritt and you will have the opportunity to work with 250+ highly skilled and passionate employees.

• Gatekeeper – prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures
• Arrange domestic and international travel containing multiple cities, hotels, and flights. Can be extensive and complex at times and often changing
• Manage, prioritize, and file large volumes of emails daily. This would include follow up reminders for tasks and expected completion dates
• Administrative support – copying, scanning, filing, document preparation, proofreading, printing, drafting meeting minutes, compiling expense reports, and preparation for monthly billings
• Schedule and organize meetings or events to include room reservation and set up, agenda and material coordination and preparation, meal planning and execution, visitor coordination of entry, and arrangement of remote participation via video or phone
• Prepare shipment documentation, both domestic and international, to include packing of project samples and documents
• Maintain all executive office outlook calendars and outlook contacts
• Prepare and analyze reports as necessary
• Maintain executive suite, including conference room, and executive kitchen
• Any other task necessary to make the Chairman/Visionary successful

• 5+ years of experience supporting a C‑Suite executive
• Mastery level of Microsoft products including Word, Excel, PowerPoint and Outlook
• Expert‑level written and verbal communication skills
• Working knowledge of file sharing services such as Dropbox and FTP sites
• Construction industry experience – a strong plus
• Highly self‑motivated with the ability to exercise exceptional judgement and discretion in a variety of high‑pressure situations
• Strong intellectual curiosity and willingness to learn to increase proficiency in role
• Proactive approaches to problem‑solving with strong judgment and decision‑making capability
• Ability to multi‑task, deal with ambiguity, and reprioritize tasks in response to unexpected changes in priorities
• Highly resourceful team player, with the ability to also be independently effective
• Proven ability to act with discretion and maintain complete confidentiality
• Exceptional attention to detail and accuracy
• Stellar interpersonal skills and the ability to build relationships with stakeholders, including staff, vendors, and clients
• Ability to deal with multiple and strong personality types

• Merritt provides a comprehensive benefits program that allows you the opportunity to choose the type of coverage you want. Our coverage includes medical, dental, vision, disability, life insurance, supplemental accident and illness policies, health savings account, flexible spending accounts, and other programs that provide value and peace of mind to our employees. Our benefits also include a great 401K program and company match, financial meetings with a 401K representative, tuition reimbursement, reimbursement for professional organizations and an employee referral program.
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.