Executive Assistant

GMI Solutions is a manufacturing business in Mequon, WI 53092. Many of our customers are in the medical equipment market. The builds are used in x-ray machines, CT scanners, dialysis and radiotherapy cancer treatment systems. We are autonomous, challenging, engaging and our goal is to manufacture products that truly make a difference in people’s lives!

Under the direction of the President, we’re seeking a proactive, detail-oriented Executive & Office Operations Assistant to support our Executive, Sales, Marketing, and HR teams. This part-time role is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and takes pride in creating a well-run, welcoming workplace. From coordinating travel and events to maintaining office supplies and supporting customer visits, you’ll be a key player in keeping our operations smooth and our culture strong.

• Provide administrative support to the Executive Management team
• Coordinate meetings, prepare agendas, and track action items
• Book travel and assist with trade show logistics
• Support documentation updates and special projects
• Assist with CRM maintenance and internal reporting

• Maintain lunchroom and common areas (stocking supplies, cleaning counters, etc.)
• Manage inventory and ordering of office supplies for MuL and GMI
• Oversee stocking and shopping for conference room fridge
• Track and replenish first aid supplies
• Water office plants and maintain general office functionality

• Coordinate catering and setup/cleanup for customer/supplier visits
• Support company events (lunches, happy hours, all-hands meetings)
• Prepare hotel welcome baskets for visiting customers
• Assist with customer appreciation efforts

• Help coordinate internal communications and HR-related tasks
• Support onboarding logistics and Associate engagement initiatives

• 1–3 years of experience in a similar administrative or operations role preferred
• Proficiency in Microsoft Office, especially Excel and Outlook
• Strong written and verbal communication skills
• Highly organized, dependable, and able to work independently
• Excellent time management and multitasking abilities
• Discretion in handling sensitive information

• Ability to lift and carry materials up to 30 lbs
• Frequent walking, sitting, and use of hands for office tasks
• Must be able to read printed materials and computer screens
• Must be able to hear and speak clearly for in-person and phone communication
• This position is factory-based and requires on-site presence in Mequon, WI

• Collaborative, supportive team environment
• Opportunity to contribute meaningfully across departments
• A workplace that values initiative, reliability, and a touch of hospitality

• Relaxed atmosphere
• Casual work attire
• Safe work environment
• International workforce
• Work-from-home days
• Growth opportunities
• Modern office setting
• Company perks
• On-the-job training
• Wellness programs

Job Type: Part-time

• 401(k)
• 401(k) matching

Work Location:

In person in Mequon, WI

We’re a medium size, family-oriented company that values our associates and are looking for your help to make a difference to the company’s overall success.

If this sounds interesting, we want to hear from you!