Temporary Office Assistant Job Merced area,California USA,Administrative/Clerical

Position: Temporary Office Assistant I

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are
not
intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
Under supervision (Office Assistant I) or general supervision (Office Assistant II), assist with and perform a variety of office, administrative, and general support work for an assigned City Department or work unit; greet office visitors and answer the telephone, providing information and referring visitors/callers to others; operate and use computers and office equipment; maintain a variety of files and records; and perform related work as required.

DISTINGUISHING CHARACTERISTICS

Office Assistant I
This is the entry-level class in the Office Assistant series. This class is distinguished from the Office Assistant II by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Advancement to the "II" level is based on demonstrated proficiency in performing the assigned functions, and is at the discretion of higher level supervisory or management staff.

Office Assistant II

This is the experienced level within the Office Assistant series. Employees within this class are distinguished from the Office Assistant I by the ability to perform the full range of general clerical and office support duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, possess more detailed knowledge of City policies and procedures, and are fully aware of the operating procedures and policies of the work unit.

Positions in this class are flexibly staffed and are normally filled by advancement from the "I" level, or when filled from the outside, have prior experience.

REPORTS TO
A variety of City supervisory or management positions, depending upon the department or program area where assigned.

CLASSIFICATIONS SUPERVISED
This is not a supervisory class.

REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Performs a variety of office, administrative, and general support assignments; gathers, assembles, organizes, and tabulates data and information.

Serves as an office receptionist greeting office visitors and answering the telephone; responds to requests for information relating to assigned responsibilities; and refers callers to appropriate staff for further assistance as needed.

Processes mail including receiving, sorting, and distributing incoming and outgoing correspondence.

Maintains accurate and up-to-date files and records for assigned areas; monitors various logs, accounts, and files for current and accurate information; and organizes and maintain filing systems.

Types, proofreads, and word processes a variety of documents and forms including general correspondence, reports, and memoranda from rough draft or verbal instruction; disseminates information as appropriate; and may work on special reports, projects, and publications.

Enters data into a computer from various sources; verifies data for accuracy and completeness; and inputs corrections and updates.

May assist with maintaining a variety of special operating or activity records; processes work orders.

Operates a variety of office equipment including a typewriter, telephone systems, copier, facsimile machine, and/or computer; learns and uses spreadsheets and other special computer software.

Performs related duties as required.

QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
Correct English usage, spelling, grammar, and punctuation.
Basic mathematical principles.
Principles and procedures of record keeping and filing.
Methods and…


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