Administrative Assistant Permit Tech; On-site

Administrative Assistant Permit Tech (On-site)

Apply for the Administrative Assistant Permit Tech (On-site) role at University of California, Merced
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2 days ago Be among the first 25 applicants.

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. The full hourly range for the position is Step 1: $27.17/hr – Step 17: $38.61/hr the hourly range the University reasonably expects to pay for this position is Step 1: $27.17/hr.

This posting will remain open until filled with initial applicant review expected to be on or around January 2, 2025.

This union position is represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010. The position is fully on-site. Career contingent upon funding with an expected end date of 12/31/2027.

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution.

With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Performs and/or supervises one or more general and specialized clerical and administrative services essential to the operation of all University departments; and perform other related duties as required. The AA Permit Tech is an administrative assistant position serving as administrative support for Fire Marshal and Building Safety Programs. Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment.

Understands implications of work and makes recommendations for solutions. Determines methods and procedures for new assignments.

• The position will receive and review FABS permit applications and plans for the capital projects; verify that the project has all necessary approvals; verify professional and contractor licensing; follow all steps of plan review intake, return plans that are approved and/or rejected, and follow with the designated contact that plans are ready to be picked up; track plan applications from submission until approved;
  
  log and schedule inspection requests for the capital projects; assist with the preparation of Certificate of Occupancy as required; work with program-specific software such as Citizen serve, EZPlan Review, and Procore; manage spreadsheets often with multiple worksheets; perform data entry, maintain records and prepare reports as required; scan documents for storage in electronic content to the database(s); proofread, edit reports and other written documents for spelling, grammar, punctuation and document content;
  
  provide analysis of potential problem areas requiring some basic knowledge of Fire and Building Safety program elements and operational principles; upload all RFI, submittals and plans for the capital projects into FABS database and print necessary documents as needed for FABS review/approval.
• Coordinate and schedule meetings, special events and fire system impairment permits through complex calendaring; create agendas and take meeting minutes; coordinate UCM personnel travel arrangements; prepare inter-office and outside department/agencies plan transmittal and letters of correspondence, presentation and training materials; review, process and submit travel expense claims, procurement card purchases and invoice processing in line with UCM policies and procedures; inventory general office supplies/equipment and submit replenishment purchase requests for supplies and equipment as necessary;
  
  coordinate with UCM Facilities Management and Office of Information Technology for office…