Administrative Assistant I​/II

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under supervision (Administrative Assistant I) or general supervision (Administrative Assistant II), coordinate and perform a variety of administrative support work for a major City work unit, board, or commission; provide support for designated management and/or administrative staff; perform difficult and specialized office support, information gathering, information preparation, and public relations assignments; and perform related work as required.

This is the first working level in the Administrative Assistant class series.

Incumbents perform a variety of specialized office and administrative support assignments.

This level is distinguished from the next higher level of Administrative Assistant II by the scope of administrative support responsibilities performed at this level and often work with some guidance and direction from a higher level Administrative Assistant position.

This is the second working level in the Administrative Assistant class series.

Incumbents have responsibility for providing primary administrative support for an assigned City work unit, service area, board, or commission.

This level is distinguished from the next lower level of Administrative Assistant I, by having a broader scope of administrative support responsibilities performed and the fact that the positions are assigned primary support responsibilities for a major work unit, board, or commission. It is distinguished from the Administrative Assistant III level by the fact that the Administrative III level has overall administrative support responsibilities for one of the large City Departments.

Administrative Assistant III, or equivalent, and the Department Head in the Department to which the position is assigned.

This is not a supervisory classification.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.