AP Specialist

Accounts Payable Specialist

Our client, a growing and stable organization, is seeking an experienced Accounts Payable Specialist to join their accounting team. This role will be responsible for managing the full accounts payable cycle, ensuring invoices are processed accurately and payments are made on time. The ideal candidate is detail-oriented, organized, and able to work collaboratively with vendors, internal departments, and leadership to support efficient financial operations.

• Process, verify, and enter vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and receiving documents as needed.
• Prepare and process check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies or payment issues.
• Monitor the AP inbox and respond to vendor inquiries professionally and promptly.
• Maintain accurate AP records and supporting documentation.
• Assist with month-end close, including accruals and AP reconciliations.
• Support expense coding and ensure proper GL account assignments.
• Collaborate with internal departments to resolve purchase order, invoice, or payment questions.
• Assist with audits and provide requested documentation.
• Identify process improvements and support AP automation initiatives.
• Perform other accounting-related duties and special projects as needed.

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2 years of accounts payable experience.
• Strong understanding of invoice processing, payment cycles, and AP reconciliations.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong problem-solving and follow-up abilities.

• Experience with high-volume AP processing.
• Prior exposure to month-end close and accruals.
• Familiarity with ERP systems such as Net Suite, SAP, Oracle, Sage, or Microsoft Dynamics.
• Experience in manufacturing, distribution, logistics, or service-based industries.
• Experience with AP automation tools or electronic payment platforms.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.