Senior Payroll & Accounting Analyst

Location:

Meridian, Idaho

At J-U-B ENGINEERS, Inc., our purpose is simple but powerful:
Helping Each Other Create Better Communities. With over 20 offices across seven states, J-U-B is committed to creating an environment where employees feel supported, challenged, and connected to meaningful work. We are looking for a collaborative and solutions-oriented Senior Payroll Administrator / Accounting Specialist. If you enjoy problem-solving, thrive in a team environment, and take pride in delivering accurate, high-quality work that helps drive business success, we’d love to meet you!

The Senior Payroll Administrator is responsible for the accurate, timely, and compliant administration of all payroll functions for approximately 600 employees across multiple business units and states. This position serves as the company’s payroll subject matter expert, with primary responsibility for payroll processing, payroll compliance, prevailing wage and certified payroll reporting, employee taxation, payroll accounting, and payroll-related reconciliations. The role partners closely with Human Resources, Finance, employees, and external providers to resolve complex payroll matters, strengthen controls, and improve payroll processes.

This position also provides focused accounting support and reports to the Controller.

Full-time

• Independently process and review weekly and biweekly payrolls, including regular earnings, overtime, bonuses, commissions, deductions, garnishments, reimbursements, and benefit-related adjustments.
• Maintain accurate payroll records, employee earnings, deductions, tax elections, direct deposit information, garnishments, benefits, and other payroll data.
• Administer multi-state payroll in compliance with applicable federal, state, and local wage, hour, tax, and recordkeeping requirements.
• Serve as the company’s primary resource for payroll laws, wage and hour requirements, payroll taxation, and payroll-related regulatory requirements.
• Manage prevailing wage and certified payroll requirements, including reporting, documentation, employee classifications, and follow‑up on discrepancies.
• Research and resolve complex payroll discrepancies, tax notices, system issues, retroactive changes, and employee inquiries in a timely manner.
• Administer payroll and tax requirements affecting foreign national and immigration‑status employees in coordination with appropriate internal and external resources.
• Review quarterly and year‑end payroll tax documents in Paylocity, including W‑2 reporting, and coordinate corrections as needed.
• Coordinate payroll‑related audits and provide accurate supporting documentation to internal and external auditors.
• Maintain payroll procedures, controls, process documentation, and calendar deadlines; identify and implement opportunities to improve accuracy, efficiency, and the employee experience.
• Provide payroll guidance and training to managers, employees, Human Resources, and Finance partners as appropriate.

• Reconcile each payroll cycle to payroll registers, funding reports, bank activity, general ledger entries, benefit deductions, tax liabilities, and other payroll‑related accounts before and after payroll submission.
• Prepare and reconcile payroll journal entries and supporting schedules, including wages, employer taxes, benefits, deductions, accruals, and payroll clearing accounts.
• Reconcile employer contributions to carrier invoices and general ledger balances, coordinating corrections with Human Resources, Finance, and vendors.
• Reconcile quarterly and annual payroll tax filings to payroll records and the general ledger, including Forms 941 and…