Administrative Assistant

4 days ago Be among the first 25 applicants

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with regional offices in Idaho and Colorado. Since 1982, we have led the way in providing superior customer care for our clients in planned‑unit developments, condos, mixed‑use, commercial, new project developments, large‑scale onsite communities, and master‑planned community associations.

Administrative Assistant prepares evidence and ensures compliance for all community association penalty matters. Serves as the point of contact for compliance inspections, communications, and newsletter preparation, while handling administrative duties within the office.

• Complete all community site visits for compliance inspections, per contracted terms.
• Upload photos of violations.
• Ensure violation notices reflect the correct CCR article (with Manager oversight).
• Review and sign all compliance communications.
• Serve as point of contact for member call‑in/email communications regarding compliance matters.
• Prepare facts and evidence of all hearings/penalty matters for the manager.
• Update reports accordingly for managers.
• Visit communities with managers semiannually.
• Make recommendations to managers for newsletter articles.
• Scan and file documents.
• Practice and adhere to Keystone’s Core Values, Mission, and Vision.
• Perform additional job duties as required by the supervisor.

• Must have a valid Driver’s License and maintain a clean MVR.
• Must have reliable transportation and ability to drive to and from communities.
• 1–2 years of HOA experience recommended.
• 2–3 years of customer‑service experience.
• Organizational and computer skills.
• Ability to multitask.
• Strong attention to detail.
• Maintain a positive attitude.
• Excellent interpersonal skills.
• Strong verbal and written communication.
• Verifiable references.
• Able to pass a background check.

• High school diploma or GED required.
• Bachelor’s degree is a plus.

Monday through Friday, 9:00 am – 5:00 pm.

Salary: $18.00 – $20.00 per hour.

• Competitive pay
• Work/Life Balance
• Opportunities for career growth
• Training and mentorship from successful leaders in the HOA industry
• Medical, Dental, and Vision
• Flexible Spending Account
• Pet Savings
• Pre‑Paid Legal
• Employer‑Paid Basic Life/AD&D Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement Plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable
• Paid Time Off (PTO)
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Keystone Pacific Property Management, LLC is an equal‑opportunity employer. All applicants will be subject to a Background and DMV Check.

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to  for assistance. Please include a description of your requested accommodation, your name, and contact information.

Note:

This email address is not for general employment inquiries.

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