Personnel Assistant Job Merrillville area,Indiana USA,Administrative/Clerical

SALARY RANGE: $40,079 - $54,635 (12 Month Position)

REPORTS TO: Reports primarily to Executive Director of Personnel and Office Managers

QUALIFICATIONS

High school diploma or equivalent.

Proficient with Skyward, Excel, Word, and Google Docs.

Demonstrated ability to multi-task while completing time-sensitive projects.

Possess excellent communication and time management skills as well as the ability to work both independently and as a team member.

Possess positive attitude and working relationship with school corporation employees and others with whom the Administrative office works with on a day-to-day basis.

RESPONSIBILITIES

Works directly with the Executive Director of Personnel and the Administrative Assistant to Executive Director of Personnel to provide effective personnel management services.

Implement a system to track leaves that are processed through the Personnel Department (maternity, unpaid, FMLA, etc.).

Process professional development leaves including log into sub calendar, obtain appropriate approvals, maintain list for personnel report, etc.

Assist in collecting new hire paperwork and supporting documents including E-Verify for new hires including clerical substitutes, transportation employees, and maintenance employees as appropriate. Assist Food Service in following up on E-Verify.

Processes federal social security verifications and enter new employees in the Indiana Hire website.

Initial screen of substitute teacher applications, schedules interviews, and processes hire paperwork.

Track Safe Hiring Solutions (criminal background checks) and distribute reports.

Cross train to serve as back-up to process job postings.

Cross train to serve as HiSET Program backup.

Oversee and process Department of Workforce development inquiries, claims and billing.

When time allows, assist in entering leave into the Time-Pro System and payroll vouchers for meetings, professional development, etc.

Performs other duties as assigned by Executive Director of Personnel and Office Managers

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