Medical Secretary

Medical Secretary

The closing date is 17 February 2026

The post holder will provide a comprehensive and high quality secretarial and administrative support to the Consultant, doctors and other professionals within a specific department in the Paediatric directorate.

The post holder will be expected to liaise in a professional manner with colleagues, visitors and parents/guardians and undertake a wide spectrum of administrative and secretarial duties.

The post holder will be expected to manage and prioritise their own workload using experience and initiative. The post holder will work independently to provide secretarial and administrative office function, adhering to UHB policies and procedures.

• Plan own day to day tasks and duties.
• Undertake routine typing and audio typing of clinical correspondence.
• Manage Consultant's diaries and or Doctor's.
• Prioritise results, organise clinical activity.
• Liaise with parents/guardians, General Practitioner and other Health Boards/Trusts to arrange ongoing treatment and care.
• Play a supportive role with the running of the acute paediatric team.

Welsh Skills Desirable: This post is advertised as Welsh Desirable. This does not mean essential; whilst the candidate does not need to have skills in Welsh, we’ll consider it an advantage when short‑listing and selecting candidates. This isn’t ‘fluency’, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health.

For more information, see ‘Welsh Language Guidance’ in the documents right at the bottom.

Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.

Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.

CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline ther you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.

Our CTM 2030 Strategy–Our Health, Our Future–focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:

• We listen, learn, and improve
• We treat everyone with respect
• We work together as one team

CTM employees enjoy benefits including: a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.

At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.

• RSA/OCR Level III or equivalent level of knowledge, skills and experience
• Good standard of education
• Comprehensive knowledge of medical terminology
• Knowledge of University Health Board procedures
• Medical Secretary qualification e.g. AMSPAR

• Previous experience in a secretarial/administration role.
• Experience of working in a busy environment.
• Ability to prioritise and manage own workload.
• Knowledge of the Welsh PAS (Myrddin) system.
• Experience of working in a hospital environment
• Experience of supervising staff

• Excellent Keyboard and audio typing skills
• Excellent communication and telephone skills
• Able to deal with patients and relatives in a sympathetic manner.
• Ability to deal with staff at all levels.
• To support line manager when off site and to communicate any issues that may arise.
• Setting up office systems
• Ability to take shorthand.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Cwm Taf Morgannwg University Health Board