Administrator​/Receptionist

Job Overview

We are seeking a highly organised and professional Administrator / Receptionist to support the day-to-day operations of our construction office. This role is the first point of contact for visitors and callers, while also providing essential administrative support to project and site teams.

• Greet visitors, clients, and subcontractors in a professional and friendly manner
• Manage incoming calls, emails, and enquiries, directing them appropriately
• Maintain a clean and organised reception and office area
• Handle incoming deliveries
• Co-ordinate meeting room bookings and hospitality arrangements

• Provide general administrative support to project managers and site teams
• Maintain accurate records, filing systems, and databases
• Assist with document control (drawings, permits, reports, health & safety documents)
• Prepare and format documents, reports, and correspondence
• Schedule meetings, appointments, and site visits

• Assist with onboarding of subcontractors and ensuring compliance documentation is up to date
• Support health & safety administration (e.g. inductions, records, PPE logs)
• Track project paperwork such as timesheets, invoices, and purchase orders
• Liaise with suppliers, subcontractors, and internal teams

• Previous experience in an administrative or receptionist role (construction industry experience desirable)
• Strong organisational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Familiarity with document control systems (desirable)
• Ability to work in a fast-paced environment

• Professional and approachable manner
• Strong attention to detail
• Reliable and punctual
• Ability to work independently and as part of a team