Project Sponsor

Job Background

The Police Service of Northern Ireland (PSNI) operates a diverse and complex estate that must support a wide range of policing functions, operational demands and community needs. Maintaining a safe, modern, efficient and resilient estate is essential to enabling effective service delivery, supporting staff wellbeing and ensuring value for public money. Estate Services is responsible for the strategic planning, management and oversight of this estate, working in partnership with internal stakeholders, external advisors and contracted service providers.

The Project Sponsor (Estates) plays an important role within this structure by providing senior client-side support across asset management, contract and maintenance management, project planning, project delivery oversight and reporting. The post holder ensures that estate-related activities and projects are aligned to operational policing requirements, delivered safely and efficiently, and governed in accordance with organisational policies and statutory obligations.

Working closely with operational leaders, the Property Maintenance Services (PMS) contractor, consultants and internal colleagues, the PS contributes to the development and implementation of estate solutions that are robust, compliant and sustainable. The role supports the delivery of the PSNI Estate Strategy by ensuring that assets are effectively managed, maintenance programmes are prioritised and monitored, and capital and revenue projects are planned and delivered with strong governance, financial control and assurance.

Monday – Friday, 37 working hours per week.

£47,304 – £49,515 plus £1422 environmental allowance.

The main duties and responsibilities associated with the role include the following:

• Lead the development and maintenance of long term estate and asset management plans, ensuring alignment with policing functions, operational priorities and the wider Estate Strategy.
• Direct space planning, modernisation and utilisation reviews to ensure facilities remain efficient, sustainable and fit for purpose.
• Provide oversight of asset inspection data and assure the quality, accuracy and completeness of Asset Management Plans.
• Identify estate related risks, constraints and dependencies across locations and agree robust mitigation strategies with delivery partners.
• Periodically review maintenance strategies to ensure assets remain safe, compliant and operationally effective.
• Engage senior managers to assess current and emerging estate requirements and ensure estate plans remain responsive and future

• Act as the client lead for the PMS contract, providing strategic oversight of planned, reactive and cyclical maintenance activities.
• Set priorities for maintenance and works programmes, approving budgets, specifications and delivery plans.
• Monitor contractor performance against KPIs and service standards, ensuring issues are escalated and resolved.
• Review and approve risk assessments, PPM regimes and maintenance specifications to ensure safety, compliance and value for money.
• Ensure adherence to Health & Safety, procurement, contract management and governance requirements.
• Authorise payments, variations and final accounts within delegated financial limits.

• Act as Project Sponsor for capital and revenue projects, providing strategic leadership across varying scales and complexities.
• Ensure projects are clearly defined, justified and approved through appropriate business case processes.
• Approve the Project Brief, Project Execution Plan and Risk Management Plan to establish clear direction and governance.
• Provide strategic decision making and direction throughout the project lifecycle to maintain alignment with organisational priorities.
• Ensure robust financial control, cost planning and change control arrangements are in place and adhered to.
• Chair or participate in key project meetings and gateway reviews to provide assurance and maintain delivery confidence.

• Ensure projects are delivered in line with agreed scope, programme,…