Executive Administrative Support Specialist

## Executive Administrative Support Specialist Apply:
Off-Campus:
Mesa/Tempe:
Full time:
Posted Today:
End Date:
October 22, 2026 (9 days left to apply):
JR128199
** Job Profile:
** Administrative Support Specialist 1
** Job Family:
** Administrative Support
** Time Type:
** Full time
** Apply before 11:59 PM Arizona time the day before the posted End Date.
***
* Minimum Qualifications:

** Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile

Summary:

Provides routine administrative and programmatic support to leadership .
*
* Job Description:

**** Position Salary Range:** $51,500 - $70,000 per year; DOE  ##
*
* Job Description:

** Arizona State University is hiring to support its critical work in microelectronics research and development at Macro Technology Works in ASU's Research Park. ASU is a leader in the creation and build-out of a regional ecosystem for innovation in microelectronics. The ASU teams at MTW support a variety of activities related to research and development, workforce development, technology startup, student activities, and more.  

This position will provide critical executive administrative support to a team in the microelectronics space. The ideal candidate is a self motivated, detail-oriented, well-organized individual who can multitask autonomously in a fast-paced environment. The ideal candidate will perform complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence. This position will support day-to-day office operations and front office receptionist duties.

A critical duty will be managing executives' calendars/scheduling, travel, and expense reports.  
* This position is funded by DoD and requires candidates to meet the definition of US person as defined by 22 C.F.R. § 120.62 and 15 C.F.R. § 772.1
* This position may be subject to additional screening in the hiring process.  ##
** Essential Duties:
*** Manage multiple high-priority activities.
* Provide executive (C-Suite) level administrative support, including but not limited to calendaring, scheduling, meeting coordination, compiling/preparing/maintaining background material, coordinating and arranging travel, and processing expense reports.
* Demonstrate attention to detail, efficiency, and organizational skills.
* Coordinate or assist in the coordination of recruitment activities, including position posting, interview scheduling, onboarding, door access requests, etc.
* Coordinate or assist in the coordination of events, including arranging equipment and catering, sending invitations, and managing RSVPs.
* Sort and distribute mail, ensure the front office area is presentable, with all necessary materials.
* Manage activities in the front office, including answering phone calls, greeting visitors, and providing general information in response to inquiries.
* Generate reports and presentations.
* Review and approve operational documents for completeness and compliance with established University practices and policies.
* Independently compose correspondence using judgment, originality, and knowledge of complex issues.
* Provide support to office and departmental visitors.
* Maintaining and ordering inventory levels of office supplies and materials needed for everyday ASU business, suite maintenance, Fire Marshall, and reconciling incoming general bills.
* Judgment in managing multiple high-priority activities requiring considerable coordination, tracking, follow-up, and follow-through to meet requirements.
* Able to plan, analyze, and coordinate activities while establishing priorities.
* Dealing with a wide range of topics, including confidential and sensitive information.
* Prepare written correspondence and reports.
* Regular activities require ability to manage and prioritize multiple tasks at one time, manage conflict, work well in a team environment, and operate independently, and communicate effectively to exchange accurate information.  ##
** Desired

Qualifications:

*** Experience supporting executive-level administrators
* Project or program management experience
* Experience working in a fast-paced, high-volume office
* Office management and event planning experience
* Strong communication, presentation, and interpersonal skills
* Detail oriented, flexible, self-motivated, and the ability to troubleshoot
* Experience writing…