Electrical Project Coordinator - Billing & Onsite Support

About UsDynalectric Arizona offers a comprehensive range of electrical solutions. Our expertise spans planning, construction, installation, and integration of some of the most advanced electrical, controls, and telecommunications systems.

Job Summary

Offering multidisciplinary electrical solutions under one roof, we have helped plan, construct, install, and integrate some of the most advanced electrical, controls, and telecommunications systems. We are looking for talented, motivated electrical and construction professionals to join our team.

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Job Title:

Project Coordinator - Mesa, AZ

The Project Coordinator (PC) will assist and support Project Managers and electricians on site. Track job cost, process and enter billing, produce submittals, O&M manuals or other job close out documentation for projects.

Billings

• Time/material estimates (Accubid entry, create invoice)
• Process all department PM billings (lien releases, schedule of values, create invoices, send to customers)
• A/R collections (when past due or beyond contractual terms)

Issuing/tracking work orders

• Job set-up in Vista for billing purposes
• Open/close status (dispatch to electrician, conduct final Q/A check, coordinate with electrician on job completion, archive completed jobs)
• Manage permits (open/close log, coordinate with PM/electrician to gather information needed to complete process)

External/internal customer service responsibilities

• Answer phone calls and email inquiries from external customers (from existing or potential customers; service/billing questions, directs customers to alternative resources for services Dynalectric does not provide)
• Answer phone calls and email inquiries from internal customers (general field/PM/staff support inquiries)

Maintain detail project records

• O.’s (files/maintains per job using A/P processes)
• Contract modifications (track contract modifications for the life of each project)
• Invoices (file within appropriate job folder)

Cost reports

• Assist project management team with reports as needed
• Assist project team with document control and coordination

Process department timecards

• Ensure accuracy (name, state, employee r, miscellaneous reimbursements)
• Coding (job number, phase/cost codes)
• Manage approval process (written sign-off from PM’s)
• Deliver to Payroll

Other duties

• Department vacation coordination calendar (maintains field and office request in Excel calendar, post in lobby)
• Meeting minutes (send to DHDM for review/distribution and archived in service/special projects division folder)
• Assist with department meetings/event logistics (work with Marketing/Office Coordinator to schedule event locations & time, invites SSP staff/crew via Lotus Notes)
• General Admin support as needed (printing, scanning, copying, etc.)
• Expense Reports
• Check requests (permit process and other miscellaneous check request)

• HS Diploma/GED required, some college preferred.
• 3-5 years’ experience in billing or Project Management support.
• General knowledge of accounting and billing practices.
• Ability to multitask in a fast-paced work environment.
• Intermediate to advanced knowledge of MS office – especially Excel.
• Familiarity with Accubid and Vista a plus.
• Experience creating spreadsheets for job tracking/costing.
• Ability to work effectively independently or in a team environment.
• Excellent/proven customer service skills.
• Effective written and verbal communication skills.
• Ability to provide support to Department and Project Managers in all areas needed on a daily basis.

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The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job.

The PC is occasionally…