Executive Assistant Intern

Here’s what you will be doing:

• Assist the Senior Executive Assistant with daily administrative tasks and projects.
• Monitor and organize incoming emails and assist with follow-up as directed.
• Prepare, format, proofread, and organize documents, correspondence, reports, and presentations.
• Maintain organized electronic and physical files and records.
• Assist with data entry, document management, scanning, copying, and filing.
• Prepare materials for meetings, presentations, and executive appointments.
• Help maintain calendars, schedules, contact lists, and other administrative records.
• Assist with meeting preparation by gathering documents and organizing resources.
• Track assignments, follow-up items, and deadlines to ensure timely completion.
• Conduct research on assigned topics and summarize information from reliable sources.
• Assist with preparing research summaries, spreadsheets, reports, and presentations.
• Support special projects and executive initiatives as needed.
• Maintain orderly electronic and paper filing systems and assist with archiving records.
• Communicate professionally with staff, vendors, and other contacts as directed.
• Respond to routine administrative inquiries and distribute correspondence.
• Coordinate meetings and office activities and provide general administrative support.
• Perform other duties and special projects as assigned.

The company is looking for a highly organized, dependable, and detail-oriented individual with the following qualifications:

• Proficiency in Microsoft Office Suite and Google Suite.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and work independently.
• Professional, dependable, and positive attitude.
• Strong organizational and time-management skills.
• Ability to learn new systems, software, and processes quickly.
• Demonstrated good judgment and professionalism in a business environment.
• Current enrollment in a college, university, or relevant educational program preferred.
• Previous administrative, office, customer service, or internship experience preferred.
• Experience using Microsoft Excel for organizing and tracking information preferred.
• Experience creating and formatting professional documents in Microsoft Word preferred.
• Familiarity with Gmail, Google Meets, Google Docs, or other business productivity tools preferred.
• Interest in business administration, executive leadership, education, communications, or operations preferred.

• Competitive hourly rate commensurate with qualifications.
• Up to 19.5 hours per week schedule.
• On-site work location.

This internship provides practical experience in executive and administrative support, professional business communication, research and information management, Microsoft Office and business technology, records and document management, meeting and calendar coordination, project management and organization, professional workplace etiquette, executive office operations, and confidentiality and professional judgment.

The internship offers hands-on experience in executive administration and business operations, supporting growth in professional office management and related fields.