Proposal Manager

Proposal Manager

Required Skills & Experience

• Experience in state and local level government is required

• Experience in managing proposals for technology products and/or complex services

• Strong computer abilities, including high proficiency in Microsoft Office, Word, SharePoint, Teams, PowerPoint, Excel, and Adobe Acrobat Pro (or equivalent). Some experience with other Adobe Creative Suite software is a plus

• Strong interpersonal and communication skills (written and oral) with the ability to interface and effectively motivate team members to complete tasks assigned without authority

• Excellent written skills: grammatical, spelling, and formatting

• Strong organizational, time management, and multitasking abilities to enable managing more than one proposal concurrently

Nice to Have Skills & Experience

• Experience with International Government bids a plus

Job Description

Position Overview

The Proposal Manager is responsible for supporting the sales, account management, business development, and client services teams by managing the entire proposal process for complex proposals from opportunity identification to proposal delivery. Must ensure 100% compliance with RFP requirements and submit by the client-provided deadline. Ability to analyze the RFP, create and manage a compliant outline, response development schedule, bid management plan, compliance matrix, bid style guidelines, track and report, and escalate progress, lead meetings, coach contributors for compelling responses, and format/produce the final response for submittal.

Experience in state and local level government is required. Participation in information gathering and market and competitor analysis to drive market and geographical corporate strategies.

Essential Responsibilities

• Primary responsibility is the management and creation of client-specific responses to RFPs, ensuring full compliance with RFP submittal requirements in collaboration with the opportunity owner

• Oversees the response effort; coordinating tasks to ensure timelines to meet all deadlines; escalating as needed

• Analyzes the RFP and defines the associated proposal process, and makes content judgments

• Creates, sets up, manages, and leads RFP activities; win theme, kick-off; question reviews; solution walkthrough; status/progress; legal/contract reviews; color reviews; production; orals and other post-submission client deadlines, and all meetings required

• Establish and maintain proposal schedule, compliant outline, assignments, and compliance matrix (as necessary)

• Add baseline qualification content and assist in editing overall

• Create outlines, compliance matrices of RFP requirements, shell files and other required pieces

• Ensures appropriate templates, cover, spine, tab, and label content (text and artwork) are completed

• Performs and completes required forms and signatures

• Prepares review packages and provides necessary guidance

• Reviews all sections and manages review by other participants

• Conducts compliance assessment and editing, ensuring compliant proposals; and performs quality checks

• Ensures on-time production, book checks (electronic or hardcopy), and communicates the delivery plan

• Checks statuses, schedules, and attends financial review meetings to ensure all pricing is on track with all considerations

• Actively maintains an up-to-date content library and adds new content as needed

• Support the efforts of the sales/account management team in oral presentations, supplemental requests, and BAFO submissions

• Manage other post activities such as lessons learned, FOIA/Public Disclosures, debrief reviews, etc

• In collaboration with the Opportunity Owner, arrange post-bid reviews with customers, contract award

• Updates Salesforce, SharePoint, and other records as appropriate

• Proactively identifies process and procedures improvements