Proposal & Marketing Manager

Reports to: Chief Strategy Officer

Location: Mesa, AZ Office

Salary Range: $90,000 – $135,000

ADC Water is seeking a Proposal & Marketing Manager to lead proposal development, pursuit support, and marketing activities for the company’s water and wastewater business. Reporting to the Chief Strategy Officer, this position manages proposal submissions and interviews, supports strategic growth initiatives, maintains marketing content and systems, and strengthens ADC Water’s brand and market positioning.

This is a growing role that will initially support project and operations-related tasks to learn the company, projects, and staff while collecting information for project history, employee resumes, case studies, testimonials, and other proposal and marketing content.

This is a hands-on role requiring strong writing, organization, design judgment, and the ability to work effectively with executives, engineers, project managers, business development personnel, and teaming partners. The responsibilities listed below show a percentage of the time you’ll likely initially be spending on each focus. As the company and projects grow, you will transition into full time management of the marketing tasks.

• Review RFIs, RFQs, and RFPs; analyze requirements; create proposal schedules, outlines, compliance matrices, assignments, review milestones, and delivery calendars.
• Lead proposal submissions from kickoff through final delivery, including qualification packets, letters of interest, SOQs, proposals, leave-behinds, and related pursuit materials.
• Develop client-focused pursuit strategies, win themes, differentiators, key messages, proof points, case studies, and persuasive proposal narratives.
• Work closely with operations, technical staff, business development, graphics, subject matter experts, and teaming partners to gather technical content, resumes, project descriptions, organizational charts, graphics, schedules, and other information.
• Maintain proposal quality, compliance, consistency, version control, and on-time submission while ensuring content and visual storytelling meet strict submittal guidelines.
• Lead shortlist interview and client presentation preparation, including presentation development, team coaching, rehearsals, and alignment of messaging with client needs.
• Support strategic pursuits, client and competitor research, go/no-go evaluations, proposal tracking, lessons learned, and continuous improvement of the proposal process.
• Write, edit, and organize technical content into clear, persuasive proposal narratives.

• Maintain ADC Water’s brand, messaging, visual identity, document standards, brand guide, logos, templates, and related branded materials, including swag and merchandise orders.
• Support and improve external and internal communications, including the company website, social media platforms, newsletters, recruiting materials, corporate communications, conference materials, and award submissions and announcements.
• Maintain organized libraries of project experience, photographs, graphics, resumes, case studies, references, testimonials, and reusable marketing content.
• Track, coordinate, attend, and support ADC Water’s participation in industry conferences, client events, association activities, sponsor ships, speaking opportunities, and other business development or market-facing events.
• Manage awards and recognition efforts, including identifying award opportunities, tracking deadlines and requirements, coordinating submissions, maintaining a record of awards received, and promotion of selected awards or recognition.
• Improve marketing processes,…