Director - State and Federal Grants

This website is Audio Eye enabled and is being optimized for accessibility. To open the Audio Eye Toolbar, press  shift + = . Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled  Explore your accessibility options .

Pay Grade:5
Shift Type:Full-Time
Wage/Hour Status: Exempt
Reports To:Assistant Superintendent - Finance/Operations

EMPLOYMENT BEGINS: As soon as possible

PRIMARY

PURPOSE:

• Directs and oversees the day-to-day financial administration of the District's federal, state, and local grants from planning through closeout, including budgeting, expenditure monitoring, financial reporting, and fiscal compliance. The Director coordinates grant accounting with the Accounting Department and partners with campus and instructional leaders to develop funding plans that meet grant requirements and support program goals while accounting for student needs, staffing, and campus schedules.

QUALIFICATIONS:

Education/Certification:

• Bachelor's degree in accounting, finance, business, public administration, education, or a related field.
• TASBO certification preferred.

SPECIAL KNOWLEDGE/

SKILLS:

• Demonstrated understanding of TEA's school district accounting requirements, including account coding and applicable financial guidance. Ability to apply that guidance to grant transactions and resolve coding errors.
• Working knowledge of federal Uniform Guidance (2 CFR Part 200), EDGAR, and applicable grant requirements, including the Every Student Succeeds Act (ESSA) and Part B of the Individuals with Disabilities Education Act (IDEA, Part
  
  B).
• Ability to apply audit and compliance requirements across all assigned grants, maintain audit-ready records, and work with Accounting to prepare the Schedule of Expenditures of Federal Awards (SEFA) and reconcile it to the general ledger.
• Knowledge of the School Health and Related Services (SHARS) program and its reporting requirements.
• Ability to listen to campus and instructional staff, understanding how funding decisions affect student services, and applying grant fiscal requirements to day-to-day decisions.

EXPERIENCE:

• Five years of progressively responsible grant management experience. Experience in a Texas public school district preferred.
• Prior supervisory experience and demonstrated ability to work with finance staff on grant budgeting, coding, and reporting and with campus and instructional leaders on implementing grant-funded programs

MAJOR

RESPONSIBILITIES AND DUTIES:

• Lead the financial administration of Title I, Part A, the district's primary grant funding source. Coordinate campus allocations, required reservations, budgets, amendments, and carryover. Monitor spending and help campuses resolve issues before grant deadlines.
• Work with principals, instructional leaders, and program managers to align Title I budgets and expenditures with student needs and strategies in the Campus Improvement Plan or applicable school wide plan. Help campuses identify allowable ways to fund planned activities.
• Train principals and campus staff on Title I compliance, including planning, allowable expenditures, proper coding, and required documentation. Follow up with campuses to help resolve compliance issues.
• Train campus staff on Title I parent and family engagement requirements. Guide campuses in developing engagement policies and school-parent compacts with families, holding the annual Title I meeting, and documenting family input and participation. Help staff budget for allowable engagement activities and maintain supporting records.
• Maintain documentation of the district's method for allocating state and local funds to campuses and the calculations supporting Title I supplement-not-supplant compliance.
• Coordinate Title I budget and expenditure information for applications, required reports, and monitoring responses.
• Direct regular reviews of budgets, expenditures, payroll, encumbrances, and spending deadlines. Resolve exceptions with program owners and confirm costs are allowable, allocable, reasonable, and documented.
• Coordinate grant-funded position and payroll reviews with HR, Position Control, Payroll, and program managers. Verify funding and required approvals before staffing commitments and monitor changes in assignments or funding.
• Oversee reconciliations to the general ledger and award records. Coordinate drawdowns, reimbursements, indirect cost recovery, final expenditure reports, and…