Human Resources Office Services Coordinator Job Mesquite area,Texas USA,Administrative/Clerical

Salary: $47,957.70 – $59,947.11 Annually

Location: Mesquite, TX

Job Type: Full-time

Job Number: 2600018

Department: Human Resources

Opening Date: 10/31/2025

Closing Date: 01/23/2026 4:00 PM Central

GENERAL SUMMARY

To provide a wide variety of highly responsible and complex human resources, risk management, and civil service administrative duties in the coordination of a department or division; to provide professional, effective, and efficient personnel assistance; and, depending upon assignment, to participate in the work of staff by supporting various City departments with testing, and hiring of employees throughout the organization.

SUPERVISION

General supervision provided by HR Director and HR Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual.

Depending upon assignment, may plan, prioritize, assign, facilitate, and review the work of assigned administrative staff; provide training and direction as needed.

Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities. This includes, but is not limited to, drafting, posting open meeting notices / agendas, and assisting with open records requests.

Answer questions and provide information to civil service applicants and promotional examinees with respect to entry level hiring and career advancement.

Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; research and verify information as requested; purge files as appropriate.

Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations, or meetings as assigned.

Participate in annual department budget preparation and administration.

Audit and process accounts payable requests for HR, Risk Management, and Civil Service testing. Serves as proctor for civil service exams.

Perform post‑accident, reasonable suspicion, and random drug testing as needed.

Order and maintain office supplies and associated materials; maintain purchase orders for office supplies and associated materials.

Plan and execute city‑wide recognition activities with regards to annual Service Awards and Administrative Professionals Day as needed.

Must be able to assist and provide backup coverage for all administrative positions with the HR and Risk Department.

Reconcile and process all insurance billing; reconcile and coordinate with COBRA third‑party administrator.

OTHER DUTIES AND RESPONSIBILITIES

May serve as a Notary Public; notarize a variety of documents related to City business.
Attend various meetings and take, transcribe, and prepare minutes as appropriate; prepare agendas and associated materials.
Assist with computer troubleshooting as necessary; assist with entering data into the computer system; backup flash drives as requested; research various information as needed.
Participate in the preparation of work schedules; assist in developing goals and objectives for the department's various functions.
Monitor use of City equipment for HR and Risk Management staffs to include the PC replacement schedule.
Perform other duties as assigned.

MINIMUM JOB REQUIREMENTS

Education

Bachelor's degree from an accredited college or university with major coursework in human resources, public administration, management, or another related field.

Experience

Four years of progressively responsible office administrator experience. (Depending upon assignment, the two-year experience requirement shall include one year of lead or supervisory experience).

Licenses and Certificates

Possession of a valid driver's license.

WORK SCHEDULE

Monday - Friday 8 AM – 5 PM, occasional weekends and after‑hours events as needed.

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.

FULL‑TIME EMPLOYEES BENEFITS

The City of Mesquite offers various health, dental, vision, life, and retirement benefits. Specific plans and details are available to all full‑time employees, including a self‑insured medical plan, dental plans, vision insurance, voluntary life and disability insurance, and participation in the Texas Municipal Retirement System (TMRS) for eligible employees. Additional benefits include Social Security, tax‑saver program, deferred compensation, direct deposit, paid holidays, paid vacation, sick leave, and personal leave.

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