Administrative Assistant - Technical Services

Administrative Assistant
- Technical Services

Clerical/Technical Support Compensation Plan

Pay Grade:4
Shift Type:Full-Time
Wage/Hour Status: Non-Exempt
Reports To:Director - Technical Services

EMPLOYMENT BEGINS:As soon as possible

PRIMARY

PURPOSE:

• To assist the Executive Director and Directors of Technical Services in their responsibilities to ensure the effective operation of the Technical Services Department.

QUALIFICATIONS:

Education/Certification:

• High School Diploma or GED
• Valid Texas driver's license

Special Knowledge/

Skills:

• Experience with Kronos Payroll Systems
• Experience with database entry
• Excel spreadsheets experience (pivot tables, formulas)
• Experience/Training with purchasing systems and rules
• Scheduling virtual meetings and managing calendars
• Project management software experience
• Excellent writing skills
• Basic IT skills for offsite projects
• Basic understanding of IT terminology

MAJOR

RESPONSIBILITIES AND DUTIES:

• Taking telephone calls and queueing messages for Director
• Creating requisitions for Technical Services
• Prepare and submit payroll
• Order from vendors to stock supply store
• Clear purchase orders as they are received from accounting
• Scheduling virtual and in-person meetings
• Create spreadsheets and documentation to track projects
• Retrieve reports from various databases for Directors
• Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:

Mental Demands:

• Ability to read and comprehend basic IT instructions, short correspondence, and memos
• Writing routine reports and correspondence
• Interpreting a variety of instructions furnished in written, oral, diagram, or schedule form
• Reaching with hands and arms and frequently repeating the same hand, arm, or finger motion
• Able to lift to thirty pounds occasionally

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.

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