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Virtual Event Admin
Job in
Remote Job, 78015, Mexico
Listed on 2026-07-16
Listing for:
Your Startup Operations
Full Time
position Listed on 2026-07-16
Job specializations:
-
Administrative/Clerical
Administrative Management, Office Manager -
Management
Administrative Management, Office Manager
Job Description & How to Apply Below
• You've coordinated logistics with vendors, venues, contractors, or third-party partners and can manage moving pieces across multiple stakeholders.
• You walk into ambiguous situations and create structure. You are proactive and detail-obsessed — you see what needs to happen and move on it before you're asked.
• You are warm, professional, and client-ready. You own your mistakes, fix them fast, and think in solutions rather than problems.
Role Requirements
• Minimum of 1 year experience in event coordination, event administration, or event operations, end-to-end, not just day-of execution.
• 2+ years working with clients based in the US, UK, Canada, or Australia.
• Must speak and write fluent English
• Proficiency with CRM platforms and event management tools; ability to learn new systems quickly.
• Bonus points if you have experience in catering, desserts, alcohol, or food service events.
• Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB)
• A Computer:
• At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher.
• Operating system:
Windows 11 or higher / macOS 13 or higher
• Working camera and microphone
Please mention Ana RG in your application so we know where you found this opportunity.
Position Requirements
Bachelor,
5+ Years
work experience • Drive the full event pipeline: handle incoming inquiries, prepare quotes and proposals, send contracts, issue invoices, and manage follow-ups.
• Be the primary point of contact for clients throughout the event cycle
• Coordinate with vendors, venues, contractors, and internal teams to confirm logistics, timelines, and deliverables.
• Build and maintain detailed event timelines and run-of-show documents so every stakeholder knows exactly what's happening and when.
• Manage and keep the CRM up-to-date: leads, pipelines, client records, follow-up reminders, and event status.
• Track inventory, supplies, and equipment needed per event. Stay ahead of what's required so nothing is missing day-of.
• Manage inbox, scheduling, meeting notes, and day-to-day administrative tasks that keep the operation running smoothly.
• Support business development during slower seasons: lead sourcing, outreach, and light marketing coordination as needed.
• Be the primary point of contact for clients throughout the event cycle
• Coordinate with vendors, venues, contractors, and internal teams to confirm logistics, timelines, and deliverables.
• Build and maintain detailed event timelines and run-of-show documents so every stakeholder knows exactly what's happening and when.
• Manage and keep the CRM up-to-date: leads, pipelines, client records, follow-up reminders, and event status.
• Track inventory, supplies, and equipment needed per event. Stay ahead of what's required so nothing is missing day-of.
• Manage inbox, scheduling, meeting notes, and day-to-day administrative tasks that keep the operation running smoothly.
• Support business development during slower seasons: lead sourcing, outreach, and light marketing coordination as needed.
Contact Information
Contact Name: Ana Rojas Gonzalez
Preferred method of contact: Email with CV via Application Box below.
Please mention in your application that you found this listing on Learn4Good.com.
Apply for this Job Posting Here:
Mexico-only applications: This Company / Employer has indicated that only qualified candidates currently living in Mexico (and its citizens living globally) are being considered here for this position. Search Here for alternative jobs that match your location & skills.
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