Executive Personal Assistant to CEO

This role is a growth opportunity
, not a traditional long-term executive assistant position rooted in a corporate environment. We are looking for someone who is culturally aware, extremely organized, and entrepreneurial by nature
—a self-starter who thrives in fast-moving, creative, and evolving businesses.

You will work closely with the CEO across three culture-driven brands in marketing, hospitality, and media. This is a high-trust role for someone who wants exposure, responsibility, and the chance to grow alongside a founder building multiple companies.

The position is 75% professional / 25% personal support
, with real ownership over systems, schedules, content coordination, and day-to-day execution.

• Financial administration including bill pay, expense tracking, vendor payments, and reconciliation
• Calendar, scheduling, and meeting coordination across multiple businesses and teams
• Inbox management, prioritization, and follow-ups on behalf of the CEO
• Project and workflow management using tools such as Asana and Honey Book

• Social media support, including:
• Scheduling posts across platforms (Instagram, Tik Tok, etc.) using Sprout Social
• Coordinating with internal creative teams and external partners
• Managing content calendars and ensuring deadlines are met

• Shoot organization and coordination, including:
• Scheduling shoots and aligning availability across teams
• Coordinating locations, talent, props, and logistics
• Ensuring deliverables are captured and handed off properly

• Project coordination across The Marketing Department, Sunshine Coffee, and What’s Good Miami
• Acting as a key point of contact with vendors, partners, and collaborators
• Maintaining organized systems and documentation across Google Workspace and Microsoft Suite
• Leveraging AI tools
  —including ChatGPT, Gemini, and other emerging platforms
  —to:
• Improve speed, quality, and clarity of communication
• Draft, summarize, and organize information
• Streamline workflows, planning, and execution
• Increase overall operational efficiency and output

• Personal task management including appointments, travel coordination, and personal scheduling
• Handling confidential and sensitive matters with discretion
• Acting as a trusted gatekeeper and proactive problem-solver

• Experience supporting a CEO, founder, or senior executive in a fast-paced environment
• Must enjoy and love children
• Strong financial proficiency, including bill pay and expense management
• Highly organized with exceptional time-management and prioritization skills
• Familiarity with social media platforms and scheduling tools (Sprout Social a plus)
• Comfortable coordinating photo and video shoots with multiple moving parts
• Proficiency with Asana, Honey Book, Google Workspace, and Microsoft Suite
• Strong written and verbal communication skills
• Tech-savvy, detail-oriented, proactive, and resourceful
• Absolute discretion and professionalism