Executive Assistant

We are seeking a highly organized, proactive, and personable Executive Assistant & Administrative Coordinator to support the President & CEO and assist with the day-to-day operations. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, and working with a variety of people, including business leaders, Board members, members, and community partners. The ideal candidate is detail-oriented, takes initiative, and thrives in a collaborative, fast-paced environment.

In addition to executive and administrative support, this position will contribute to membership engagement, marketing and communications, and event coordination to help ensure the company runs smoothly and continues to serve its members and the broader business community.

Full-time Onsite Direct Hire

• Manage and maintain the President & CEO’s calendar, including meetings, appointments, events, speaking engagements, and other commitments.
• Coordinate internal and external meetings with Chamber members, Board members, elected and appointed officials, community partners, prospective members, sponsors, and other stakeholders.
• Assist the President & CEO with daily priorities, scheduling changes, reminders, follow-up, and meeting preparation.
• Prepare correspondence, agendas, presentations, briefing materials, reports, and other documents as needed.
• Track follow-up items and assist in ensuring commitments, requests, and action items are completed.
• Serve as a primary point of contact for scheduling and administrative matters involving the President & CEO.
• Anticipate needs and proactively address administrative issues before they become problems.
• Handle confidential and sensitive information with professionalism and discretion.

• Provide administrative support for the Chamber’s Board of Governors, Executive Board, councils, committees, and other leadership groups.
• Attend designated Board and executive-level meetings and prepare accurate meeting minutes.
• Assist with meeting scheduling, agendas, attendance tracking, materials, reminders, and follow-up.
• Maintain organized Board, council, and committee records and supporting documents.
• Coordinate communications with Board members, council chairs, committee members, and other Chamber leadership as directed.
• Assist with Board onboarding, meeting logistics, and other governance-related administrative needs.

• Help manage the day-to-day administrative operations of the office.
• Answer and direct incoming telephone calls and general inquiries in a professional and welcoming manner.
• Welcome members, guests, vendors, and community partners visiting the Chamber office.
• Monitor general Chamber correspondence and route inquiries to the appropriate team member.
• Maintain organized electronic and physical files, records, contact lists, and administrative documents.
• Coordinate office supplies, meeting materials, mail, deliveries, and other general office needs.
• Assist with scheduling conference rooms and preparing the office for meetings and visitors.
• Support data entry, document preparation, scanning, filing, printing, and other administrative functions.
• Assist with vendor coordination and routine office-related requests.
• Help identify opportunities to improve administrative systems, organization, and office efficiency.

• Assist the membership team with administrative aspects of new member onboarding, renewals, prospective member follow-up, and member engagement.
• Respond to routine membership inquiries and direct more detailed questions to the appropriate staff member.
• Assist with maintaining accurate member information in Chamber systems and databases.
• Help prepare…