Accounts Payable Clerk

Summary

The Accounts Payable Clerk is responsible for executing the routine, high-volume transactions of the accounts payable function. This role ensures the timely and accurate processing of invoices, proper expense coding, and maintenance of financial records. The Clerk is a key resource for basic vendor communication and ensuring compliance with internal payment policies.

• Manage the full-cycle Accounts Payable process for high-volume, routine vendor invoices, ensuring accurate general ledger coding.
• Perform 2-way matching (Invoice to Purchase Order) for standard procurements and capital expenditures.
• Verify invoices for proper authorization, documentation, and adherence to company spending policies.
• Accurately enter invoice data into the accounting system for payment processing.
• Prepare and process vendor payments (checks, ACH, wire transfers) on a scheduled basis, ensuring timely disbursement and recording.
• Maintain the vendor master file, ensuring contact and payment information is up-to-date and accurate.
• Perform basic reconciliations of vendor statements against the accounts payable ledger, identifying and reporting minor discrepancies to the AP Specialist or Manager.
• Assist in resolving basic vendor payment inquiries and internal staff questions regarding invoice status.
• Assist with the annual preparation and filing of IRS Form 1099s.
• Assist with month-end closing procedures as directed by the AP Manager.
• Perform duties as assigned.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Accounting / Auditing and Finance
• Industries:
  Non‑profit Organizations

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