Billing Specialist

ACCOUNTS RECEIVABLE SPECIALIST
Classification:
Non-Exempt
Department:
Accounting

Reports To:

Accounting Manager

Objective: Process and oversee the complete billing cycle for all projects, in addition to manage customer payments and maintain accurate records in the accounting system.

Essential Functions

Prepare, reconcile and send customer progress billings, invoices and change orders regularly.

Prepare bank deposits and process all customer payments in the accounting and project management systems.

Resolve any customer payment discrepancies.

Monitor accounts receivable aging report to ensure timely customer payments while communicating with project team to ensure past due invoices are addressed with the customer.

Assist in resolving customer inquiries regarding invoicing and payment process.

Produce accounts receivable reports as required by management.

Verify and collect all back up billing information and supporting documentation.

Provide support in answering vendor questions regarding Company billing/payments.

Assist with the close out documentation of waivers/warranties.

Maintain accounts receivable customer files.

File State taxes on a monthly basis.

Provide support on administrative functions to the accounting department as requested.

Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift 50lbs and bend or stand as necessary.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:30 - 4:30. Evening and weekend work may be required as job duties demand.
Travel
There is little to no travel required for this position.
Required Education and Experience
Associate’s Degree and 6 months - 1 year of relative work experience.
Preferred Education and Experience
Bachelor’s Degree and 1 – 3 years relative work experience.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. #J-18808-Ljbffr