Accounts Payable Coordinator

Job Title:

Accounts Payable Coordinator Department:
Accounting

Reports To:

AP Manager Status:
Non-Exempt Date:
September 2025

Broad Functions:
Compiles and maintains accounts payable records.

Duties and Responsibilities:

1. Review all invoices for appropriate documentation and approval prior to payment.
2. Act as a liaison between the Support Center and field Operations.
3. Respond promptly and professionally to vendor inquiries.
4. Maintain all accounts payable reports, reconciliations, spreadsheets, and department files in an organized and up-to-date manner.
5. Maintain consistent communication with Operations to ensure timely processing of invoices, purchase orders, and credit memos in line with vendor statements.
6. Monitor and manage the Accounts Payable inbox and support ticketing system, ensuring requests are addressed and closed on time.
7. Reconcile vendor statements and resolve discrepancies as needed.
8. Assist with monthly, quarterly, and year-end closing activities.
9. Prepare account analyses and ad hoc reports as required.
10. Support and help enforce accounting policies and internal controls applicable to the accounts payable department, escalating exceptions when necessary.
11. Provide documentation and support for internal and external audits.
12. May be asked to travel within the U.S. to company sites as needed.

Skills and

Qualifications:

1. Associate’s degree in Accounting, Finance, or related field preferred; minimum of 2 years’ relevant experience.
2. Bilingual (English/Spanish) strongly preferred.
3. Proficient in Microsoft Office Suite; experience with accounting systems (SAP preferred).4. High degree of accuracy, organization, and attention to detail.
5. Strong communication skills with the ability to partner effectively across departments.
6. Ability to prioritize, adapt to changes, and meet deadlines in a fast-paced environment.
7. Strong problem-solving skills and initiative to resolve issues independently.
8. Ability to follow instructions, accept feedback, and collaborate with management and team members.
9. Ability to follow instructions and respond to manager feedback

Physical Demands:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the AP Coordinator is regularly required to spend long hours sitting and using office equipment and computers. The associate is frequently required to reach with hands and arms. The associate is also occasionally required to walk, stoop, kneel, crouch, crawl, and either lift or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.