Administrative Specialist - Biscayne Bay Campus

Administrative Specialist - Biscayne Bay Campus

Florida International University is a Top 50, preeminent public research university located in Miami, offering more than 200 degree programs. The Institute of Environment and other research units drive impactful research in environmental resilience, health, and technology.

Coordinates day‑to‑day administrative operations of the department.

• Coordinates travel arrangements, submits travel authorization and expense reports for reimbursement, ensuring policy compliance.
• Collects and maintains data related to Biscayne Bay activities for research, outreach, and education, assisting in report development.
• Processes purchasing requests and initiates contracts via the Total Contract Manager system.
• Schedules meetings, prepares correspondence and memoranda on behalf of the Program Director.
• Encumbers subcontract agreement funds and processes invoices.
• Serves as the first point of contact for visitors at BBC, providing information.
• Uses the University credit card for purchases, ensuring policy adherence, and acts as Credit Card Reconciler/Approver for IOE Research faculty.
• Creates unencumbered forms for payments for honorariums for outside Institute‑related visitors.
• Manages internal and external correspondence and documents.
• Trains and assists Institute's student employees on their assignments.
• Interprets, recommends, and analyzes information regarding policies and procedures.

High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.

Administrative

$38,000 – $43,000 annually.

• Start time: 8:30 AM
• End time: 5:00 PM

Expanded Background Check.

• Travel to FIU Campus required.

Complete the online application and attach your resume and cover letter (combined into one PDF or Word document). Additional documents may also be required. This posting will close at 12:00 am on the closing date.

FIU is an Equal Opportunity Employer and complies with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The FIU Annual Security Report is available online at (Use the "Apply for this Job" box below)..

For inquiries about nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at  or email ocrca.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and affirmative action employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.